Sub : Tender enquiry for Supply, Installation and Commissioning of Electronic cctv surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH


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NameSub : Tender enquiry for Supply, Installation and Commissioning of Electronic cctv surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH
A typeDocumentation
BALMER LAWRIE & CO. LIMITED.
  1. GREASES & LUBRICANTS

    1. SURVEY NO. 201/1, SAYLI


SILVASSA – 396 230.

E-mail : preetish.a@balmerlawrie.com
Tender Enquiry No.: GDS/TE/054/13-14 Due on 10.09.2013

Date : 26/08/2013
M/s ____________________

________________________

________________________

________________________
Dear Sirs,

Sub : Tender enquiry for Supply, Installation and Commissioning of Electronic CCTV Surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH



We are a Government of India Enterprise under the Administrative control of Ministry of Petroleum & Natural Gas.

Sealed quotations [fax & e-mail offers are not acceptable] are invited from Competent Vendors for Supply, Installation and Commissioning of Electronic CCTV Surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH (As per the terms and conditions.). The vendor must have an experience of at least 4 years in CCTV system installation and must have installed CCTV system at a minimum of total 5 different sites in “D&NH, Gujarat & Maharashtra”.



The Pre-qualification criteria and the terms and conditions for the Supply, Installation and Commissioning of Electronic CCTV Surveillance System is enclosed as Annexure-I. The vendors are required to submit details of their Agency/ Company in Annexure - II. The specification for different items should be as per “Specification required” in Annexure – III. The quoted rates should be in the prescribed format as per Annexure-IV. Interested bidders may send their most competitive rates in a sealed cover with duly completed (wherever applicable) and signed copies of - Cover page of tender enquiry, Annexure-I, Annexure-II, Annexure-III and Annexure-IV. Documentary evidence to prove that the party meets the prequalification criteria also needs to be enclosed.
The sealed cover/envelope with the offer should be addressed and sent to AM (HR), Balmer Lawrie & Co. Ltd, Survey No. 201/1, Sayli, Silvassa -396 230 so as to reach on or before the due date. Please mark the envelope for the above mentioned subject. Also mention the tender Enquiry Number and the last date of submission on the envelop.
Thanking you,
Yours faithfully,

For Balmer Lawrie & Co. Ltd

AM [HR]

Phone – (0260) 3260963

Encl : as above.

ANNEXURE-I

TENDER ENQ REF :: - GDS/TE/054/13-14


PRE-QUALIFICATION CRITERIA FOR VENDORS


Only the offers of the vendors meeting the following criteria will be considered –


  1. The vendor must have an experience of at least 4 years in CCTV system installation. Documentary evidence such as copy of Purchase Order, Copy of shop and establishment registration etc. should be provided.

  2. The vendor must have installed CCTV system at a minimum of total 5 different sites in “D&NH, Gujarat & Maharashtra”. Documentary evidence such as copy of Purchase Order, Copy of agreement and certificate of performance should be provided.

TERMS AND CONDITIONS




  1. The Tenderer should quote the amount for the item as per the terms and conditions.

  2. The evaluation and comparison of bids shall be made on the basis of total cost of the tender items (goods & services) offered.

  3. Incomplete Offers may be rejected.

  4. The company has the right to reject the tender or cancel the tender without assigning any reason.

  5. The vendor must visit the premises before quoting.

  6. The quantity to be procured may be varied by upto 20% based on budget.

  7. The system should be installed in a way that additional cameras and DVR may be added easily.

  8. The supply, installation and commissioning of the equipments as per annexure-I should be made within 30 Days after issuing the Purchase Order, failing which the Security Deposit may be forfeited.

  9. Company may provide 10% extra provision on the total value to deal with increased usage of cables, connectors etc.

  10. Terms of Payment -

  1. 40% of the equipment cost shall be payable on supply of at least 50% of equipment (as per cost).

  2. Next 40% of the equipment cost shall be payable on supply of remaining equipments.

  3. Balance payment of equipment cost, installation charges and any other remaining charges shall be paid on completion of the entire-activities viz. installation and satisfactory working of the CCTV system and the accessories.

  1. Balmer Lawrie will carry out any major Civil work, Pole erection etc. if needed. Rest of the work for installation & commissioning will be carried out by the successful bidder.

  2. The Comprehensive Warranty on site of the equipments as listed in ANNEXURE-I must be valid for at least ONE Year from the Date of Installation and Commissioning including all the parts.

  3. The Successful Tenderer shall be required to submit the Security Deposit of 10% of contract value or Rs. 10,000 whichever is less within 14 Days of issuing of Purchase order, for a period of ONE YEAR from the date of issue of Purchase order for all the items listed in the Annexure IV. Security deposit will carry no interest.


If the above terms are agreeable, kindly sign the terms and conditions and attach along with the offer.

Signature of Tenderer
ANNEXURE – II
Name and address of Agency/ Company - ___________________________________
Phone No: - ___________________________________
E-mail address - ___________________________________
Website address - ___________________________________
Brief profile of the agency/ Company -____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Service Tax registration No. if any - ___________________________________
Name and designation of contact person - ___________________________________


  • Phone No - ___________________________________




  • Mobile No. - ___________________________________



Date Company Seal Signature of Tenderer
ANNEXURE – III
TECHNICAL SPECIFICATIONS OF CCTV CAMERA

(Make – Zenex/Hikvision/ Avtech)


Sl. No.

Description

Specification Required

Specifications Offered by Bidder



Image Sensor:

1/3” or better






Signal System:

PAL






Angle adujustment

Pan: 0 - 360°, Tilt: 0 - 90°






Range

50m or more






Day& Night:

Day and Night






Image Resolution:

480 TVL or better






Min. Illumination:

0.1Lux @ (F1.2),0 Lux with IR

0.2Lux @ (F1.8),0 Lux with IR






Weather Proof:

All Weather Proof






Operating Conditions:

Should work properly in temperature range of 10 °C - 50 °C and in Humidity 90% or less





TECHNICAL SPECIFICATIONS OF DVR

(Make – Zenex/Hikvision/ Avtech)


Sl. No.

Description

Specification

Specifications Offered by Bidder



Channels

8 Channel Analog Video Input,

Multi-chanel Synchronous playback






FPS

480 or more






Resolution

Upto 4 CIF resolution recording






Ports

HDMI, USB, RS-485, Ethernet






Hard-disk Support

2 TB or more






Other

H.264 format, DDNS & PPOE, TCP-IP support, Static IP, VGA Support






Note: The equipments should be of ISO/ISI standard with a minimum guarantee/ warranty of one year

Signature of Tenderer
Seal of the Firm

ANNEXURE – IV

PRICE SCHEDULE

From:__________________________

To,

AM[HR], Balmer Lawrie & Co. Ltd.
Subject:-Tender for Tender enquiry for Supply, Installation and Commissioning of Electronic CCTV Surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH” (as per the terms & conditions).
Reference:- Your Tender Notice No.:- GDS/TE/054/13-14
Dear Sir,

With reference to your tender notice as referred above on the above subject I / We hereby quote the following rate Supply, Installation and Commissioning of Electronic CCTV Surveillance System at our plant at Survey No. 201/1, Sayali, Silvassa, D&NH.” Specifications are as mentioned in ANNEXURE – III of the Tender Document.


Name of Item

Rate in Rs.

(Inclusive of all Taxes & levies)

Quantity

Total

  1. CCTV Camera as per specifications in Ann.-III




16




  1. Digital Video Recorder as per specifications in Ann.-III




2




  1. Hard disk 2TB Surveillance for DVR

(Seagate / Transcend /Dell /Sony)




2




  1. 22” HD LCD Monitor *

Make: SONY/Samsung/LG




1




  1. Video cable - RG6 Copper Cable for connectivity

(Rate per meter)

2000 meter




  1. Installation charges alongwith necessary connectors etc (Including maintenance for 1 year )




1




  1. SMPS – 12 Volt 2 Amp




16




  1. Any other charges










Total Cost









*Purchase of Monitor may be dropped from the final order and company may provide the same for installation.

Net Cost of Electronic CCTV surveillance System (In Words): Rs. ___________________________

____________________________________________________________________________________________________________________

Should this tender be accepted, I / We hereby agree to abide by and fulfill all the terms and conditions of the tender as applicable.

Name of Tenderer:-

Signature -

Seal of Firm:-

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