Hll/ID/12/54 (retender)


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TENDER DOCUMENT

FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

CANTEEN/ KITCHEN EQUIPMENTS

FOR

MEDICAL COLLEGE

AT

THIRUVANANTHAPURAM



HLL/ID/12/54 (retender)




NOVEMBER 2012






INFRASTRUCTURE DEVELOPMENT DIVISION

Adarsh, T C 6/1718 (1), Vettamukku, Thirumala P.O.

Thiruvananthapuram – 695006
PHONE: 0471-2365872/73/82

FAX: 0471-2368144
Website : www.lifecarehll.com


INDEX

Section Topic Page No.
Section I – Notice inviting Tender (NIT) ----------------------------------------------------------03

Section II – General Instructions to Tenderers (GIT) --------------------------------------------07

Section III – General Conditions of Contract (GCC) --------------------------------------------- 25

Section IV – Special Conditions of Contract (SCC) ----------------------------------------------- 38

Section V – List of Requirements -------------------------------------------------------------------- 38

Section VI – Technical Specifications ---------------------------------------------------------------- 40

Section VII – Quality Control Requirements ------------------------------------------------------- 47

Section VIII – Qualification Criteria --------------------------------------------------------------------77

Section IX – Tender Form -------------------------------------------------------------------------------79

B – Tender form for price bid----------------------------------------------------------------80

Section X – Price Schedules (A&B) ------------------------------------------------------------------81

Section XI – Check List-----------------------------------------------------------------------------------96

Section XII – Bank Guarantee Form for EMD -------------------------------------------------------98

Section XIII – Bank Guarantee Form for Performance Security /AMC Security ------------99

Section XIV– Manufacturer’s Authorisation Form -------------------------------------------------100

Section XV – Contract Form’A’--------------------------------------------------------------------------102

Section XVI - Contract Form ‘B’------------------------------------------------------------------------- 104

Section XVII– Proforma of Consignee Receipt Certificate ----------------------------------------- 105

Section XVIII– Proforma of Final Acceptance Certificate by the Consignee ------------------- 106

Section XIX – Consignee Address------------------------------------------------------------------------108

HLL Lifecare Limited

(A GOVERNMENT OF INDIA ENTERPRISE)
Tender No.: HLL/ID /12/54 Dated 16.11.2012

NOTICE INVITING TENDERS (NIT)

  1. Infrastructure Development Division of HLL Lifecare Limited (a Govt of India Enterprise), for and on behalf of Medical College, Thiruvananthapuram invites sealed tenders, from eligible tenderers for supply, installation, testing and commissioning of Canteen/Kitchen equipments (Large & Small) for Medical College, Thiruvananthapuram.

Sl No.

Description

Schedule

i.

Estimated cost of work

Rs. 1.50 Crore (Rupees One Crore fifty lakhs only)

ii.

Starting and last Dates for sale of the tender documents

19.11.2012 – 30.11.2012

iii.

Address for purchase of Tender Documents

HLL Lifecare Limited

Infrastructure Development Division

“Adarsh”, TC 6/1718, Vettamukku, Thirumala P.O., Thiruvananthapuram – 695006

Ph: 0471 – 2365872/73, Fax: 0471 – 2368144
Or

Tender Documents can be downloaded from www.lifecarehll.com or Central Public Procurement Portal. In such case, the cost of document in the form of DD shall be submitted along with tender document otherwise the tender may summarily be rejected.


iv.

Cost of Tender form

(Non-refundable)

Rs. 1040/- (Rs. Thousand and forty Only) payable by a Demand Draft drawn on a scheduled bank in India in favour of “HLL Lifecare Limited” at Thiruvananthapuram.

v.

Earnest Money deposit

Rs. 3,00,000/- (Rupees Three lakhs only).

.

vi.

Closing date & time for receipt of Tender

03.12.2012 at 15.00 hrs

vii.

Time and date of opening of Techno – Commercial tenders

03.12.2012 at 16.00 hrs

Viii.

Completion period of work

120 days from the date of issue of letter of acceptance

3. Tenders, complete in all respects, along with requisite EMD may be submitted at the address given below on or before the closing date and time indicated in the Para 2 above.

4. In the event of any of the above mentioned dates being declared as a holiday, the tenders will be sold/received/opened on the next working day at the appointed time.

5. TE document seeks quotation following two Tender System, in two parts. First part will be known as ‘Techno - Commercial Tender’, and the second part ‘Price Tender’ as specified in clause 11 of GIT. Tenderer shall seal ‘Techno - Commercial Tender’ and ‘Price Tender’ separately and covers will be suitably super scribed.

6. All Tenderers are hereby cautioned that tenders containing any material deviation or reservation as described in Clause 27.5 of “General Instructions to Tenderers”(GIT) and/ or without quoting the cost shall be considered as non-responsive and shall be summarily rejected.

Deputy General Manager (Tech)

HLL Lifecare Limited

Infrastructure Development Division

SECTION - II

GENERAL INSTRUCTIONS TO TENDERERS (GIT)

CONTENTS



Sl. No.

Topic

Page No.

A

PREAMBLE

1

Definitions and Abbreviations

7

2

Introduction

8

3

Availability of Funds

9

4

Language of Tender

9

5

Eligible Tenderers

9

6

Eligible Goods and Services

9

7

Tendering Expense

9

B

TENDER ENQUIRY DOCUMENTS

8

Contents of Tender Enquiry Documents

10

9

Amendments to Tender Enquiry Documents

10

10

Clarification of Tender Enquiry Documents

10

C

PREPARATION OF TENDERS

11

Documents Comprising the Tender

11

12

Tender Currencies

12

13

Tender Prices

12

14

Indian Agent

14

15

Firm Price

14

16

Alternative Tenders

14

17

Documents Establishing Tenderer’s Eligibility and Qualifications

14

18

Documents Establishing Good’s Conformity to Tender Enquiry Document

15

19

Earnest Money Deposit (EMD)

15

20

Tender Validity

16

21

Signing and Sealing of Tender

16




D

SUBMISSION OF TENDERS

22

Submission of Tenders

17

23

Late Tender

17

24

Alteration and Withdrawal of Tender

17

E

TENDER OPENING

25

Opening of Tenders

17

F

SCRUTINY AND EVALUATION OF TENDERS

26

Basic Principle

18

27

Responsiveness

18

28

Minor Infirmity/Irregularity/Non-Conformity

19

29

Discrepancy in Prices

19

30

Qualification Criteria

20

31

Tender currency( Indian Rupees)

20

32

Item wise Evaluation

20

33

Comparison of Tenders

20

34

Additional Factors and Parameters for Evaluation and Ranking of Responsive Tenders

20

35

Tenderer’s capability to perform the contract

20

36

Contacting the Purchaser

21

G

AWARD OF CONTRACT

37

Purchaser’s Right to Accept any Tender and to Reject any or All Tenders

21

38

Award Criteria

21

39

Variation of Quantities at the Time of Award

21

40

Notification of Award

22

41

Issue of Contract

22

42

Non-receipt of Performance Security and Contract by the Purchaser/Consignee

22

43

Return of EMD

22

44

Publication of Tender Result

22

45

Corrupt or Fraudulent Practices

22

SECTION – II

GENERAL INSTRUCTIONS TO TENDERERS (GIT)
A. PREAMBLE
1. Definitions and Abbreviations

1.1 The following definitions and abbreviations, which have been used in these documents shall have the meanings as indicated below:
1.2. Definitions:
(i) “Purchaser” means the organization purchasing goods and services as incorporated in the Tender Enquiry document.

(ii) “Tender” means Bids / Quotation / Tender received from a Firm / Tenderer / Bidder.

(iii) “Tenderer” means Bidder/ the Individual or Firm submitting Bids / Quotation / Tender

(iii) “Supplier” means the individual or the firm supplying the goods and services as incorporated in the contract.

(iv) “Goods” means the articles, material, commodities, furniture, fixtures, raw material, spares, instruments, machinery, equipment, medical equipment,etc. which the supplier is required to supply to the purchaser under the contract.

(v) “Services” means services allied and incidental to the supply of goods, such as transportation, loading & unloading, installation, commissioning, provision of technical assistance, training, after sales service, maintenance service and other such obligations of the supplier covered under the contract.

(vi) “Earnest Money Deposit” (EMD) means Bid Security/ monetary or financial guarantee to be furnished by a tenderer along with its tender.

(vii) “Contract” means the written agreement entered into between the purchaser and/or consignee and the supplier, together with all the documents mentioned therein and including all attachments, annexure etc. therein.

(viii) “Performance Security” means monetary or financial guarantee to be furnished by the successful tenderer for due performance of the contract placed on it. Performance Security is also known as Security Deposit.

(ix) “Consignee” means the Hospital/Institute (Medical College, Thiruvananthapuram) person to whom the goods are required to be delivered as specified in the Contract.

(x) “Specification” means the document/standard that prescribes the requirement with which goods or service has to conform.

(xi) “Inspection” means activities such as measuring, examining, testing, gauging one or more characteristics of the product or service and comparing the same with the specified requirement to determine conformity.

(xii) “Day” means calendar day.

1.3 Abbreviations:
(i) “T E Document” means Tender Enquiry Document

(ii) “NIT” means Notice Inviting Tenders

(iii) “GIT” means General Instructions to Tenderers

(iv) “SIT” means Special Instructions to Tenderers

(v) “GCC” means General Conditions of Contract

(vi) “SCC” means Special Conditions of Contract

(vii) “DGS&D” means Directorate General of Supplies and Disposals

(viii) “NSIC” means National Small Industries Corporation

(ix) “PSU” means Public Sector Undertaking

(x) “CPSU” means Central Public Sector Undertaking

(xi) “SSI” means Small Scale Industry

(xii) “LC” means Letter of Credit

(xiii) “DP” means Delivery Period

(xiv) “BG” means Bank Guarantee

(xv) “ED” means Excise Duty

(xvi) “CD” means Custom Duty

(xvii) “VAT” means Value Added Tax

(xviii) “CENVAT” means Central Value Added Tax

(xix) “CST” means Central Sales Tax

(xx) “RR” means Railway Receipt

(xxi) “BL” means Bill of Lading

(xxii) “FOB” means Free on Board

(xxiii) “FCA” means Free Carrier

(xxiv) “FOR” means Free On Rail

(xxv) “CIF” means Cost, Insurance and Freight

(xxvi) “CIP (Destinations)” means Carriage and Insurance Paid up to named port of destination. Additionally the Insurance, local transportation and storage shall be extended and borne by the Supplier from ware house to the consignee site for a period including 3 months beyond date of delivery.

(xxvii) “DDP” means Delivery Duty Paid named place of destination (consignee site)

  1. “INCOTERMS” means International Commercial Terms as on the date of Tender Opening

  2. “TMC” means Thiruvananthapuram Medical College

  3. ”AMC” means Annual Maintenance Contract

(xxx) “RT” means Re-Tender.
2. Introduction
2.1 The Purchaser has issued these TE documents for purchase of goods and related services as mentioned in Section – V – “List of Requirements”, which also indicates, interalia, the required delivery schedule, terms and place of delivery.

2.2 This section (Section II - “General Instruction to Tenderers”) provides the relevant information as well as instructions to assist the prospective tenderers in preparation and submission of tenders. It also includes the mode and procedure to be adopted by the purchaser for receipt and opening as well as scrutiny and evaluation of tenders and subsequent placement of contract.

2.3 The tenderers shall also read the Special Instructions to Tenderers (SIT) related to this purchase, as contained in Section III of these documents and follow the same accordingly. Whenever there is a conflict between the GIT and the SIT, the provisions contained in the SIT shall prevail over those in the GIT.

2.4 Before formulating the tender and submitting the same to the purchaser, the tenderer should read and examine all the terms, conditions, instructions, checklist etc. contained in the TE documents. Failure to provide and/or comply with the required information, instructions etc. incorporated in these TE documents may result in rejection of its tender.



3. Availability of Funds
3.1 Expenditure to be incurred for the proposed purchase will be met from the funds available with the purchaser/consignee.
4. Language of Tender
4.1 The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender exchanged between the tenderer and the purchaser, shall be written in the English language, unless otherwise specified in the Tender Enquiry. However, the language of any printed literature furnished by the tenderer in connection with its tender may be written in any other language provided the same is accompanied by an English translation and, for purposes of interpretation of the tender, the English translation shall prevail.

4.2 The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender exchanged between the tenderer and the purchaser, may also be written in the Hindi language, provided that the same are accompanied by English translation, in which case, for purpose of interpretation of the tender etc, the English translations shall prevail.
5. Eligible Tenderers
5.1 This invitation for tenders is open to all suppliers who fulfil the eligibility criteria specified in these documents.
6. Eligible Goods and Services
6.1 All goods and related services to be supplied under the contract shall have their origin in India or any other country with which India has not banned trade relations. The term “origin” used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied.
7. Tendering Expense
7.1 The tenderer shall bear all costs and expenditure incurred and/or to be incurred by it in connection with its tender including preparation, mailing and submission of its tender and for subsequent processing the same. The purchaser will, in no case be responsible or liable for any such cost, expenditure etc regardless of the conduct or outcome of the tendering process.

B. TENDER ENQUIRY DOCUMENTS

8. Content of Tender Enquiry Documents
8.1 In addition to Section I – “Notice inviting Tender” (NIT), the TE documents include:


  • Section II – General Instructions to Tenderers (GIT)

  • Section III – General Conditions of Contract (GCC)

  • Section IV – Special Conditions of Contract (SCC)

  • Section V – List of Requirements

  • Section VI – Technical Specifications

  • Section VII – Quality Control Requirements

  • Section VIII – Qualification Criteria

  • Section IX – Tender Form

  • Section X – Price Schedules

  • Section XI – Check List

  • Section XII – Bank Guarantee Form for EMD

  • Section XIII – Bank Guarantee Form for Performance Security/AMC Security

  • Section XIV – Manufacturer’s Authorisation Form

  • Section XV – Contract Form’ A ‘

  • Section XVI - Contract Form ‘B’

  • Section XVII – Proforma of Consignee Receipt Certificate

  • Section XVIII– Proforma of Final Acceptance Certificate by the consignee

  • Section XIX – Consignee address postponed



8.2 The relevant details of the required goods and services, the terms, conditions and procedure for tendering, tender evaluation, placement of contract, the applicable contract terms and, also, the standard formats to be used for this purpose are incorporated in the above-mentioned documents. The interested tenderers are expected to examine all such details etc to proceed further.
9. Amendments to TE documents
9.1 At any time prior to the deadline for submission of tenders, the purchaser may, for any reason deemed fit by it, modify the TE documents by issuing suitable amendment(s) to it.

9.2 Such an amendment will be notified in writing by registered/speed post or by fax/telex/e-mail, followed by copy of the same by registered post to all prospective tenderers, which have received the TE documents and will be binding on them.

9.3 In order to provide reasonable time to the prospective tenderers to take necessary action in preparing their tenders as per the amendment, the purchaser may, at its discretion extend the deadline for the submission of tenders and other allied time frames, which are linked with that deadline.
10. Clarification of TE documents
10.1 A tenderer requiring any clarification or elucidation on any issue of the TE documents may take up the same with the purchaser in writing. The purchaser will respond in writing to such request provided the same is received by the purchaser not later than fifteen days (unless otherwise specified in the SIT) prior to the prescribed date of submission of tender.


  1. C. PREPARATION OF TENDERS



11. Documents Comprising the Tender
11.1 The Two Tender System, i.e. “Techno – Commercial Tender” and “Price Tender” prepared by the tenderer shall comprise the following:

A) Techno – Commercial Tender (Un priced Tender)
i) Earnest money furnished in accordance with GIT clause 19.1 alternatively, documentary evidence as per GIT clause 19.2 for claiming exemption from payment of earnest money.

ii) Tender Form as per Section IX (Un priced).

iii) Documentary evidence, as necessary in terms of clauses 5 and 17 establishing that the tenderer is eligible to submit the tender and, also, qualified to perform the contract if its tender is accepted.

iv) Tenderer/Agent who quotes for goods manufactured by other manufacturer shall furnish Manufacturer’s Authorisation Form.

v) Power of Attorney in favour of signatory of TE documents and signatory of Manufacturer’s Authorisation Form

vi) Documents and relevant details to establish in accordance with GIT clause 18 that the goods and the allied services to be supplied by the tenderer conform to the requirement of the TE documents.

vii) Price Schedule(s) as per Section X filled up with all the details including Make, Model etc. of the goods offered with prices blank (without indicating any prices).

  1. Certificate of Incorporation in the country of origin.

  2. Checklist as per Section XI.

  3. Technical data/compliance sheets and pamphlets if any of all equipments



B) Price Tender:
The information given at clause no. 11.1 A) ii) & viii) above should be reproduced with the prices indicated.
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