1. Contractors use this transaction set to send a single Shipment Notice (SN), applicable to one or more orders, under a single shipment number to a quality assurance representative (qar)




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Name1. Contractors use this transaction set to send a single Shipment Notice (SN), applicable to one or more orders, under a single shipment number to a quality assurance representative (qar)
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856 Ship Notice/Manifest
Functional Group ID=SH
Introduction:
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
Notes:


1. Contractors use this transaction set to send a single Shipment Notice (SN), applicable to one or more orders, under a single shipment number to a quality assurance representative (QAR).
2. Contractor, Contract Administration Offices (CAOs) and other parties, such as Purchasing Offices, Item Managers and Program Managers, use this transaction set to provide shipment information to designated parties in a contract, Inventory Material Manager, or other Service/Agency designated organizations (the latter via their Automated Data Processing points). Contractors must transmit a Material Inspection and Receiving Report (MIRR, DD Form 250), Ship Notice, within one workday of shipment or performance. CAOs transmit a Shipment Performance Notice after receipt of a contractor transmitted Shipment Notice.
3. Use a single occurrence of this transaction set to report, cancel, or correct, either one or more supply (including bulk petroleum) and service Shipment Notice or Shipment Performance Notice to one or more activities. Use one occurrence of this transaction set to transmit single or multiple transactions.
4. This transaction set does not cover full reporting requirements for Tanker/Barge Material Inspection and Receiving Reports.
5. Use this transaction set to send an original Shipment Notice, or to cancel or correct a previously transmitted Shipment Notice.
6. The Defense Finance and Accounting Service uses a single occurrence of this transaction set to transmit Destination Acceptance alert information to ship-to addresses of material shipments requiring acceptance at destination.
7. Use a single occurrence of this transaction set to transmit destination acceptance alerts for one or more shipments.
8. Do not include classified information in the Shipment Notice or Shipment Performance Notice.
9. The Defense Contract Management Command does not send Shipment Performance Notices for Army, Navy, and Defense Logistics Agency fast pay contracts of $25,000 or less, except when reporting on bulk petroleum shipments.
10. DoD, Federal and Civil Agency users operating under the Defense Logistics Management System (DLMS) must reference the Unit of Issue and Purchase Unit Conversion Table and the Transportation Mode of Shipment Conversion Table which can be found on the National Institute of Standards and Technology (NIST) World Wide Web site.


Heading:
Page Pos. Seg. Req. Loop Notes and

No. No. ID Name Des. Max.Use Repeat Comments

Error: Reference source not found

010

ST

Transaction Set Header

M

1

























Error: Reference source not found

020

BSN

Beginning Segment for Ship Notice

M

1

























Error: Reference source not found

040

DTM

Date/Time Reference

O

10


























Detail:
Page Pos. Seg. Req. Loop Notes and

No. No. ID Name Des. Max.Use Repeat Comments










LOOP ID - HL







200000






















Error: Reference source not found

010

HL

Hierarchical Level

M

1




c1



















Error: Reference source not found

020

LIN

Item Identification

O

1

























Error: Reference source not found

030

SN1

Item Detail (Shipment)

O

1

























Error: Reference source not found

040

SLN

Subline Item Detail

O

1000

























Error: Reference source not found

050

PRF

Purchase Order Reference

O

1

























Error: Reference source not found

060

PO4

Item Physical Details

O

1

























Error: Reference source not found

070

PID

Product/Item Description

O

200

























Error: Reference source not found

080

MEA

Measurements

O

40

























Not Used

090

PWK

Paperwork

O

25

























Not Used

100

PKG

Marking, Packaging, Loading

O

25

























Error: Reference source not found

110

TD1

Carrier Details (Quantity and Weight)

O

20

























Error: Reference source not found

120

TD5

Carrier Details (Routing Sequence/Transit Time)

O

12

























Error: Reference source not found

130

TD3

Carrier Details (Equipment)

O

12

























Error: Reference source not found

140

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

O

5

























Not Used

145

TSD

Trailer Shipment Details

O

1

























Error: Reference source not found

150

REF

Reference Identification

O

>1

























Not Used

151

PER

Administrative Communications Contact

O

3


































LOOP ID - LH1







100






















Not Used

152

LH1

Hazardous Identification Information

O

1

























Not Used

153

LH2

Hazardous Classification Information

O

4

























Not Used

154

LH3

Hazardous Material Shipping Name

O

12

























Not Used

155

LFH

Freeform Hazardous Material Information

O

20

























Not Used

156

LEP

EPA Required Data

O

>1

























Not Used

157

LH4

Canadian Dangerous Requirements

O

1

























Not Used

158

LHT

Transborder Hazardous Requirements

O

3

























Not Used

159

LHR

Hazardous Material Identifying Reference Numbers

O

10

























Not Used

160

PER

Administrative Communications Contact

O

5

























Not Used

161

LHE

Empty Equipment Hazardous Material Information

O

1












































































LOOP ID - CLD







200






















Error: Reference source not found

170

CLD

Load Detail

O

1

























Error: Reference source not found

180

REF

Reference Identification

O

200

























Not Used

185

DTP

Date or Time or Period

O

1



































































Error: Reference source not found

190

MAN

Marks and Numbers

O

>1

























Error: Reference source not found

200

DTM

Date/Time Reference

O

10

























Error: Reference source not found

210

FOB

F.O.B. Related Instructions

O

1

























Not Used

215

PAL

Pallet Information

O

1


































LOOP ID - N1







200






















Error: Reference source not found

220

N1

Name

O

1

























Error: Reference source not found

230

N2

Additional Name Information

O

2

























Error: Reference source not found

240

N3

Address Information

O

2

























Error: Reference source not found

250

N4

Geographic Location

O

1

























Error: Reference source not found

260

REF

Reference Identification

O

12

























Error: Reference source not found

270

PER

Administrative Communications Contact

O

3

























Not Used

280

FOB

F.O.B. Related Instructions

O

1



































































Error: Reference source not found

290

SDQ

Destination Quantity

O

50

























Not Used

300

ETD

Excess Transportation Detail

O

1

























Not Used

310

CUR

Currency

O

1


































LOOP ID - SAC







>1






















Error: Reference source not found

320

SAC

Service, Promotion, Allowance, or Charge Information

O

1

























Not Used

325

CUR

Currency

O

1



































































Not Used

330

GF

Furnished Goods and Services

O

1

























Not Used

335

YNQ

Yes/No Question

O

10


































LOOP ID - LM







10






















Error: Reference source not found

340

LM

Code Source Information

O

1

























Error: Reference source not found

350

LQ

Industry Code

M

100












































































LOOP ID - V1







>1






















Not Used

360

V1

Vessel Identification

O

1

























Not Used

370

R4

Port or Terminal

O

>1

























Not Used

380

DTM

Date/Time Reference

O

>1



































































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