The tenant information manual is provided to give you a better understanding of Colonial Place and its operations. After reading the manual, you should have


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NameThe tenant information manual is provided to give you a better understanding of Colonial Place and its operations. After reading the manual, you should have
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INTRODUCTION
About this manual:
The tenant information manual is provided to give you a better understanding of Colonial Place and its operations. After reading the manual, you should have answers to most questions concerning Colonial Place. Every attempt has been made to provide current and accurate information in this manual, but it is possible that some items will change over time. The Property Management Office will promptly notify you of any such change.
The Property Management Office:
The Property Management Office is located on the second floor of One Colonial Place, 2111 Wilson Blvd., in Suite 225. The office is open to serve your needs from 8:00 am to 5:00 p.m. Monday through Friday.
The telephone number of the Property Management Office is:

(703) 527-9444
The above telephone number may be used during normal business hours as well as after hours, weekends, and holidays. After hours the calls are automatically forwarded to the Answering Service, which will page Lincoln Property Company in response to calls.
The fax number for the Property Management Office is:

(703) 358-9436 Facsimile
The website for designated tenant contacts to enter online maintenance requests is:

www.colonial-place.com


The website for leasing information is:

www.colonialplaceatcourthousemetro.com

The mailing address for the Property Management office is:
Lincoln Property Company

2111 Wilson Blvd.

Suite 225

Arlington, VA 22201
Please feel free to contact the Property Management Office with any questions you may have. We are here to serve you.
Welcome to Colonial Place!

GENERAL INFORMATION

Owner: 2111 Wilson Boulevard, Inc.
Leasing: Lincoln Property Company

Arlington, VA
Building Management: Lincoln Property Company

Arlington, VA
Garage Management Penn Parking

Hanover, MD

Address
2111, 2101 & 2107 Wilson Boulevard

Arlington, VA 22201
RENTAL REMITTANCE

Checks should be made payable to 2111 Wilson Boulevard Inc. Payments for rent and other charges should be sent directly to:
2111 Wilson Boulevard Inc.

c/o Lincoln Property Company

2111 Wilson Blvd. - Suite 225

Arlington, VA 22201
All rental payments are due on the first of each month. Payment for additional services should also be sent to the above address.
FITNESS CENTER

Colonial Place offers a fitness center which is available to tenants free of charge. It is located in the 2107 Wilson Blvd. building, lobby level. Before your building access card can be programmed for access to the fitness center, you must read and sign the Fitness Center Waiver. This waiver can be found in the “Tenant Forms” section of this manual, or in electronic form at www.colonial-place.com. Please bring the signed waiver and your Kastle access card to the Management office and we’ll be happy to program it for access to the facility.

FITNESS FACILITY RULES AND REGULATIONS
The following Rules and Regulations are intended to make the fitness facility (“Facility”) at Colonial Place as safe, enjoyable and pleasant as possible for all members. These Rules are applicable to all members and may be changed from time to time in order to provide for the safe, orderly and enjoyable use of the Facility’s facilities and equipment.
Use. Users shall use the Facility and related equipment solely for weight and cardiovascular training on the equipment provided. Users shall not misuse or use the Facility and related equipment in any manner which will damage the same. Users shall not install, nor tamper with or remove, any equipment in the Facility. No person may use the Facility unless they have signed a Waiver of Liability. This Facility is open to Tenants only. Guests are not authorized to use the Facility and users shall not grant access to the Facility, nor permit the Facility to be used, by any unauthorized person.

Clothing. The minimum attire at the Facility shall be gym shorts, tee shirts, socks and athletic shoes. Any conventional exercise attire is permissible, including leotards and tights, warm up suits, etc. Sneakers, tennis shoes, or similar footwear must be worn at all times. Users of the Facility must wear clean and appropriate attire when in transit to and from the Facility, which may include, but not be limited to, warm up suits and sweat suits.

Conduct. Any conduct which unreasonably interferes with the use or enjoyment of Facility or the equipment by others, or disrupts or interferes with the normal, safe, orderly and efficient operation of the Facility or the equipment, is strictly prohibited. Cell phone usage is prohibited when other occupants are in attendance. Radios or other similar personal audio equipment may not be used without headphones. No Tenant shall make, or permit to be made, any disturbing noises or disturb or interfere with the occupants of the Building or neighboring Buildings or premises or those having business with them, whether by the use of any musical instrument, radio, loud speaker or other sound system. Those in violation of this rule will be subject to immediate expulsion.

Smoking. Smoking of any kind or any other consumption of tobacco products is strictly prohibited in the Facility.

Solicitations and Petitions. Solicitation for the sale of any product or service, or for charitable contributions, and petitions of any kind, are strictly prohibited.

Identification. Upon request by Landlord’s employee or personnel, users must present their key for identification purposes. Neither Landlord or the Building Manager assumes responsibility for lost or stolen keys.

Food and Beverages Prohibited. Food and beverages (other than water) shall not be brought to the facility for consumption on the premises. Alcoholic beverages are strictly prohibited.

Notices, Complaints or Suggestions. Users must immediately notify Landlord or Building Manager in the event that they discover any unsafe or hazardous defect or condition relating to the Facility or the equipment, or any more than de minimis breakage, fire, or disorder at the facility. Complaints or suggestions as to the operation, maintenance, services, or equipment at the Facility should be directed to Building Manager.

Other Facilities. Landlord or Building Manager may prohibit, use or close the Facility if misused in any way. Landlord and Building Manager take no responsibility for personal possessions left in the facility. Locks on lockers are permissible, but all articles and locks must be removed when the user leaves the Facility. Landlord and Building Manager reserve the right to remove and dispose of any locks and personal possessions remaining in the Facility when it closes each day. Landlord and Building Manager make no representation or warranty that the use of any locker will protect User’s personal property from damage, loss or theft.

Violation of Rules. Repeated failure or refusal to comply with these Rules and Regulations may result in the loss of privileges.

Maintenance. No member shall leave any litter, trash, debris, or articles of clothing at the Facility. The entry door(s) to the Facility shall be kept closed at all times.

No Representations. User hereby acknowledges that the installation of equipment, devices and/or facilities in or serving the Facility shall in no way be deemed a representation or warranty by Operator regarding the efficacy or safety of the same, nor as an agreement or undertaking by, or obligation of, Operator to protect, indemnify or hold User harmless from any harm of any type or to ensure User’s safety. It is expressly understood and agreed that use of the Facility by User shall be at User’s sole risk.

Card Keys. User hereby agrees to keep any card key provided to User in User’s possession and control at all times until required or requested to surrender the same, and in no event shall User lend or otherwise transfer its card key to any other person.

TENANT CONTACTS

One of the primary objects of Colonial Place Management is to provide you with consistent, high quality services and a comfortable working environment. Providing timely service to all tenants requires a well organized system of communication. This communication can best be accomplished through the use of a designated Tenant Contact. For this reason we request that you assign a member of your staff to act in this important capacity.
All requests for services and complaints by individual tenant employees should be made directly to the Tenant Contact. The Tenant Contact will then pass these requests on to the Management Office. This method of communication will eliminate duplicate and conflicting calls to the Management Office and will allow us to deal with your requests in the most efficient manner possible.
In order that this system may function properly, please provide all of your employees with the Tenant Contact’s name and telephone number along with instructions to make all requests through the Tenant Contact.


FIRE DRILLS

The Lincoln Property Company’s management team will conduct a building wide fire drill on a semi-annual basis. As part of the planning process, we suggest you designate one employee to act as Fire Monitor to coordinate fire drills and emergency procedures for your firm. In addition, two after-hour contacts should be provided to management to be used in the event of emergencies. See the “Tenant Contact” form located in the Management Forms section of this manual.

BUILDING MAINTENANCE REQUESTS
Colonial Place has a staff of Engineers and Day Porters on duty during normal building hours. They are here to maintain the building and service your needs. If you experience any maintenance or cleaning issue, or an uncomfortable room temperature, please have the Tenant Contact notify the Property Management Office by phone at 703-527-9444, or via the online work order system at www.colonial-place.com. We will need to know the following information:
1. The nature of the problem

2. The location of the problem

3. A contact person if necessary.
Depending upon its nature, a Day Porter or an Engineer will be dispatched to correct the problem. Upon completion of the work, the tenant will be asked to sign a work order ticket. If the work performed is building standard service, there will be no charge. All above standard work will be invoiced once per month. Any above standard work will need to be requested in writing by the tenant contact.
Please be aware that Colonial Place Management is not responsible for repairing above building standard tenant finish items such as garbage disposals, dishwashers, supplemental AC units, water heaters, etc. We will gladly assist your effort in locating the contractor or vendor to meet your needs.

************************************

Beginning in January 2009, Tenants have the option to manage their suite’s service requests online. Using the website, www.colonial-place.com, authorized Tenant Contacts can enter their service requests at any time, from anywhere, via the internet. Each authorized person is given an account login/password which will enable him/her to submit service requests, monitor the progress/completion of the work, print summary reports, and get updates on building news, information and announcements. Please use this website as often as possible as it will become a primary means of communication and collaboration for the property.  We hope you enjoy using this exciting feature!


Instructions: Go to the www.colonial-place.com website and enter the user ID and password to login.  To create a service request, simply click on the Service Request link located under User Features. Click “Add New”. Enter all applicable information in the designated fields. Click Save and your screen will immediately refresh with a summary of your work order as well as your request ID number.  You can also monitor your service requests via the Service Requests screen. Use the Filter Status drop down menu to narrow your search. There are also instructions at the top of the screen to assist you.  You can change your password at anytime by logging in and visiting the ‘My Profile’ page (link, upper right hand corner of page).

BUILDING HOLIDAYS

Following are the building holidays for Colonial Place. HVAC services will not be available on these days except at tenants’ prior request and expense.

New Year’s Day

Martin Luther King Jr. Day

Presidents’ Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day
BUILDING HOURS OF OPERATION

AFTER HOURS ACCESS
The main entrance doors to Colonial Place will be open according to the following schedule:
Weekdays - 7:00 a.m. to 6:00 p.m.

Weekends - Closed
The garage hours of operation are:
Monday through Friday - 7:00 a.m. to 10:00 p.m.

Saturday - 7:30 a.m. to 1:30 p.m.

Sundays and Holidays - Closed
To gain access to the buildings after hours, you must use the Kastle security card provided for this purpose. Card readers are located at the main lobby entrances, elevators and garage lobby entrances. Inside the garage, card readers control access to the B-1 and B-2 elevator lobbies.
The garage entrances are accessible by a separate access card distributed by Penn Parking.
To gain access to the lobby, simply place the appropriate card within an approximate six inches from the reader. Once your card has been validated by the reader, the door will unlock and you

may enter. The door will close and lock behind you.

SOLICITORS
Solicitation is not permitted in the buildings. The security guards will try to screen these individuals from each building. However, if a solicitor or someone distributing sales material visits your suite, please call the Management Office immediately at (703) 527-9444. Colonial Place management and security will respond promptly and remove the individual from the building.
CERTIFICATE OF INSURANCE

A Certificate of Insurance from your insurance company is required verifying that you have obtained the coverage required under the terms of your lease. The Certificate of Insurance must name the following as Additional Insured:

2111 Wilson Boulevard, Inc.

L&B Realty Advisors, LLP

LPC Commercial Services, Inc.
The Certificate should be mailed to the on-site management office and will be maintained as part of your lease file.

SEASONAL DECORATIONS

During the holiday season, tenants may wish to decorate their offices. Decorations within the suite are permitted. However, exterior windows may not be decorated and no decorations should be attached to the outside of suite entry doors or nailed to any other door within the suite.
County fire code regulations must be observed. The only acceptable Christmas trees are artificial, UL approved. Live trees are not allowed. Electric lights used on trees must conform to the appropriate electric code and be UL approved.
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