Engineering Projects (India) Ltd. (A govt. Of India Enterprise)


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Engineering Projects (India) Ltd.
 (A Govt. Of India Enterprise)


NOTICE INVITING TENDER
NEW DELHI


Tender No. – DLI/CON/ITD/220 Dated : 21.07.2008

Last date of receipt of tender : 07.08.2008

TENDER ENQUIRY IN TWO BID SYSTEM

Sealed tenders are invited in two separate covers as follows for items as per the attached specifications / details.

Item: Implementation of ERP Solution at EPI’s Corporate Office at New Delhi and Regional

Offices at New Delhi, Kolkata, Chennai, Mumbai and their associated site offices.

Delivery Required By: At the earliest

 

Pre Qualification Criteria: Vendors / Parties in ERP Implementation are eligible to quote.

 

1. Technical Bid:

 

Technical Specifications with terms and conditions of supply, deviation sheet and

un-priced copy of bid in DUPLICATE and EMD (Earnest Money Deposit) in one

sealed cover duly superscribed ‘Technical Bid’.

 

2. Price Bid:

 

Price alone in both figures and words as per Annexure - II, in the other sealed cover duly superscribed ‘Price Bid’.

 

Each cover must be clearly marked with Title, Number and Date of the tender enquiry and last date of receipt of tender.

 

Tenderer shall clearly certify that the items quoted strictly conform to the specifications, deviations if any, should be clearly indicated on a separate deviation sheet.

 

Tenders shall be accompanied by Earnest Money Deposit of Rs.25,000/- (Rupees Twenty Five Thousand Only) in the form of crossed demand draft drawn in favour of ‘Engineering Projects (India) Ltd.’ payable at New Delhi. Tender not accompanied by Earnest Money Deposit are liable to be rejected.

 

The offer should be valid for a minimum period of three months.

 

EPI reserves the right to accept or reject any or all tenders and also the right to place orders for full or part quantities or distribute amongst various bidders without assigning any reason whatsoever.

 

In case you are not in a position to make a suitable offer please return the enclosures.

 

Tenders to be addressed to: Sh. L.R. Nahar, General Manager (Contracts)

Contracts Division

Engineering Projects (India) Ltd.

Corporate Office

Core – 3, Scope Complex

7, Institutional Area

Lodhi Road

New Delhi – 110003

Phone No: 24321607

Phone No: 24361666 Ext 2104

Fax No: 011 – 24363426

E – Mail: lcp@engineeringprojects.com

 

 

Enclosures: 1. Tender Details

  1. Existing IT Hardware & Software Setup

and Application Software as Annexure – I

3. Detailed areas required to be covered under ERP Solution as Annexure - II

4. General Purchase Conditions of EPI as Annexure - III

5. Check List as Annexure - IV

Engineering Projects (India) Limited

(A Govt of India Enterprise)
TENDER FOR IMPLEMENTATION OF ERP SOLUTION
TENDER NOTICE NO: DLI/CON/ITD/220
Sealed Tenders are invited from ERP Solution providers for Implementation of ERP at our Corporate Office at New Delhi and Regional Offices at New Delhi, Kolkata, Chennai, Mumbai and their associated site offices.
Last date for submission of Tender: 07-08-2008
Details of the project:
Engineering Projects (India] Limited, a Govt of India Enterprise is a leading Prime Contracting Company and has left its imprint not only in India but in the overseas market as well where its past operation spread over a decade in the wake of oil boom in the Middle East. EPI successfully executed 30 odd project valued over US$ 782.00 million in Iraq, Kuwait, Saudi Arabia, UAE, Yugoslavia, Maldives, Bhutan and Thailand .
EPI intends to go for implementation of ERP Solution in a phase wise manner starting with Financial Accounting initially. Existing IT Hardware & Software Setup is given at Annexure – I and Detailed modules required to be covered under different phases of ERP implementation is given at Annexure-II. The functional areas mentioned against each module are only indicative and may vary during process study and implementation.
Number of Employees: at present 500+.
Key Challenges


  • Development and management of client relationships.

  • Maximization of resource utilization and talent pool management.

  • Forecasting of resource requirement to ensure quick ramp up.

  • Efficient project management and execution of delivery model.


Objectives


  • To integrate different departments for effective sharing of the information.

  • To make the real time information clearly available to all the employees, clients and other stakeholders.

  • To minimize redundancies by creating integrated databanks in a centralized data centre.

  • To improve efficiency and effectiveness.

  • To constantly improve organizational image.

  • To achieve resource optimization.

  • To exercise better management control.

Tender Requirement:
Eligibility Criteria
Interested parties are requested to submit their company profile specifying their technical capability with supporting documents as per following details.


  1. Implementation of ERP with one or more of the following products.



  1. SAP R3 or SAP B1

  2. Microsoft Dynamics Nav

  3. Oracle

  4. Goodbooks ERP

  5. Ramco ERP




  1. Number of ERP implementations during last three years.

  2. Staff strength with their technical qualifications and experience

  3. Clients List


EPI reserves the right to select or reject any party without assigning any reason whatsoever.
Scope of work
The scope of work includes assessment of the current processes and the current IT infrastructure, identifying the areas for process improvement, Gap Analysis, understand the feasibility of implementing ERP keeping in mind EPI’s operations, identify modules in ERP and map these modules to EPI’s processes, outline detailed specification of the software, hardware and network, prepare the proposal for implementation. The solution should provide for online updation of data and should be developed for the requirements of the organization and should have the facility to convert / upload the existing data.
Initially the solution will be implemented at EPI office at New Delhi. After successful implementation at New Delhi, it will be implemented at Mumbai, Kolkata and Chennai offices of EPI.
Bidders are requested to submit the tender in two bid system (Technical & Price bid separately) in sealed envelope.
1. The sealed tenders shall be sent to
General Manager (Contracts)

Engineering Projects (India] Ltd

Core-3, Scope Complex,

Lodhi Road,

New Delhi -110 003.


  1. No tender will be considered until or unless all the documents are properly signed and without EMD.


3. EPI reserves the right to accept or reject any tender in full or part or reject all the tenders without assigning any reason whatsoever.
Technical Bid
The bidders are required to study, understand and assess the existing activities of EPI and include the following in their technical bid


  • EMD for Rs. 25,000/- (Rupees Twenty Five Thousand only) in the form of Demand Draft in favour of ‘Engineering Projects (India) Ltd’ payable at New Delhi.’

  • Company Profile with details mentioned in eligibility criteria.

  • Analysis of existing computer applications.

  • Analysis of information flow in the organization.

  • Analysis of the areas requiring process improvement.

  • Strategies for implementation highlighting areas requiring process improvements. This will also include strategy for change management and training to be imparted to the employees of EPI.

  • Detailed specification of System software, Hardware & Networking.

  • Project Deliverables

  • Outlining of the implementation schedule

  • Warranty for one year to be provided after implementation

  • Confirmation of support and maintenance for a minimum period of 10 years after warranty.


Price Bid
The price bid must contain price for each module specified in Annexure – II and order will be placed module wise only. The bidder may quote for 10 user license initially and additional cost per user license should be mentioned separately.

Payment Terms
100% payment will be made on delivery & successful implementation of the software at EPI offices against submission of a performance bank guarantee of 10% of the total amount of work order.

Annexure - I
Existing IT Hardware & Software Setup
Servers: IBM Blade Centre HS 21, HCL Infinity GL, Sunfire 4200, IBM X series.
Network setup: 24 Port Manageble Switches, NS-25 & NS-5GT Firewalls, Cyberoam 100i, Cisco 1721 Router, 16 Port SAN Switches, WiMax 512 KBPS
Storage: EMC Clarion CX3-20 series ( 500 GB – 2 TB Capacity ], Tandberg Tape Library (LTO-3)

Software: MS-SQL Server 7.0/ 2000/ 2005, Ms-Exchange 2000, HP Openview, MCA Fee , Trendmicro Security Suite, Legato E-Mail Extender & Networker.
Application Software
Financial Accounting : HCL Accountant

Project Management: MS-Project, Primavera

Engineering Package: Autocad, DeccaPlot, StaadPro, Revit, Mx- Road Binding

Legal & Contracts : Contract Management

HR Division: Adrenalin
Payroll package for salary processing, leave balance updation, employee profile maintenance etc.,


Annexure - II

Detailed areas required to be covered under ERP Solution is given below:


S.no

Description

Module

Phase

License

1.

ERP FrameWork

System Admin

Business Admin

Dash Board

Infrastructure Components

Connectivity with Web Portal, Knowledge Management

I

I

10

ERP Financials

General Ledger

Accounts Receivable

Accounts Payable

Cash & Bank

Fixed Assets

Budgeting

Cost Accounting

Bank Reconciliation

Tax Management

Inventory, LC tracking

Consolidation of Accounts

Reporting

II

I

10

HR & Payroll

Personnel Management

Benefits

Employee Self-Service

Asset Management

Health and Safety

Attendance

Payroll

Reporting

III

II

10

Planning & Monitoring

Project Management

Connectivity with Ms-Project/ Primavera etc

IV

III

10

Legal & Contracts

Material Management

Contracts Management

Vendor and Supplier Profile

Supplier Rating and Profile

Requisitions and Enquiries

Quotations and comparative analysis

Purchase Orders

Prices and Discounts

Vendor Contracts and Agreements

Purchase Order Management

Procurement Receipts

Reporting

V

IV

10



S.no

Description

Module

Phase

License




Engineering

Drawing List Management


VI

IV

10

Business Development & Marketing

Tender Management

Document Management

Marketing Management Requirements

Pricing and Discounting

Customer Service and Returned Goods Handling

Client Relationship Management

Reporting and Interfacing requirements


VII

IV

10

Plant & Equipment

Inventory Management

Locations and Lot Control

Forecasting

Reservations and Allocations

Inventory Adjustments


VIII

V

10

Quality Assurance

Inspection & Quality Testing

Defective or excess material return processing must update on-hand

Customer return file: awaiting disposition

Damaged material—corrective action and failure analysis available to vendor on-line

Inspection required indicator by supplier and by item

Pre-inspection receipts

on-line inquiry of inspection and material review

Validation against automated inspection criteria

Inspection disposition with audit trail

Disposition delinquency report

Quantity rejected

Reject reason records

ISO Details

IX

V

10

Information Technology

Service & Support Management

X

V

10

2.

Additional Cost per user license










3.

Annual Maintenance & Support Charges











ANNEXURE – III

DLI/CON/ITD/220
Engineering Projects (India) Ltd.

(A GOVERNMENT OF INDIA ENTERPRISE)
Materials Management Division

GENERAL PURCHASE CONDITIONS


1. Definition

1.1 The Buyer means Engineering Projects (India) Limited, a Company incorporated in

India and having its registered office and Corporate Office at Core 3, Scope

Complex, Lodi Road, New Delhi-110003.
1.2 Supplier' means the tenderer whose tender has been accepted and shall include his

its/their heirs, executors, administrators or successors and permitted agents as the

case may be.
1.3 'Purchase Order' means the letter of memorandum, communicating to the supplier, the

acceptance of his tender and includes an advance acceptance of his tender.
1.4 'Consignee' means where the stores are required by the purchase order to be

despatched by rail, road, air or steamer, the person specified in the Purchase Order to

whom they are to be delivered at the destination, where the stores are required by the

Purchase Order to be delivered to a person as an interim consignee for the purpose of

despatch to another person, such other person and in any other case the person to

whom the stores are required by the Purchase Order to be delivered in the manner

specified therein.
1.5 'Inspectors' : Inspectors deputed by BUYER.
2. Terms & Expressions

Terms & expressions not herein defined shall have the same meanings as assigned to them in the Indian Sales of Goods Act, 1930, Indian Contract Act, 1872 and General Clause Act, 1897.
3. Prices

Prices accepted by the BUYER shall be considered as firm and not subject to escalation due to any variations in the prices of materials, labour and/or any other reasons whosoever which may occur while the order is being carried out.
4. Payment Terms

Unless otherwise agreed upon between the parties, payment for delivery of the stores will be made on submission of bills in accordance with instruction given in the purchase order by a cheque or demand draft in accordance with the following procedure.
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4.1 90% of the price of the equipment/material shall be paid on proof of despatch to the

consignee through bank or delivery to an interim consignee, if any, and on production

of Inspection Note issued by the Inspector, Maker's Test Certificate, the number- and

date of the Railway receipt, postal receipt, bill of lading or consignment note under

which the goods charged for in the bill are despatched by rail, post, sea or air

respectively and the number and date of the letter with which such railway receipt,

post receipt, bill of lading shall also be attached to the bill and in the case of stores

despatched by post, the postal receipt shall be attached in original to the bill. The

bank charges shall be borne by the supplier.
4.2 Balance 10% of price of equipment/material shall be released within 30 days after

expiry of the warranty period as per Clause No. 17.
5. Insurance to be arranged by BUYER.
6. Inspection, Checking, Testing
The stores covered by the Purchase Order shall be subject to preliminary inspection and testing at any time prior to shipment and/or despatch and final inspection within a reasonable time after arrival at the place of delivery. The Inspector shall have the right to carry out the inspection and testing which include raw materials at manufacturer's work and at the time of actual despatch before and after completion of packing.
The supplier shall inform the BUYER at least 21 days in advance of the exact place, date and time of rendering the stores for required inspection, provide free access to Inspectors during normal working hours at supplier's or his/its sub-supplier's works and places at their disposal, internal test reports, material/component test certificates, approved drawings and all useful means of performing, checking, marking, testing, inspection and final stamping at his own expenses. Stores offered without internal testing shall be treated as a lapse on the part of supplier.
If, after receiving inspection call from the supplier/manufacturer the inspector on reaching the works finds that the equipment/materials offered for inspection is not fully ready or fails to meet vital requirements, it will be deemed to be a fake inspection call. Issue of a fake inspection call shall be treated as a serious lapse on the part of the supplier.
In the event of rejection of stores due to defective workmanship/material/design or fake inspection call, the stores would be offered for re-inspection at the earliest. The BUYER shall have the right to deduct the cost of re-inspection from the supplier's invoices.

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Even if inspections and tests are fully carried out, supplier shall not be absolved to any degree from their responsibilities to ensure that stores supplied, comply strictly with requirements, of the purchase order at the time of delivery, inspection on arrival at site, after its erection or start-up and guarantee period.
In any case, the stores must be strictly in accordance with the Purchase order failing which the BUYER shall have the right to reject goods and hold the supplier liable for non-performance of contract.
7. Maker's Test Certificate:
Maker's Test Certificate shall be supplied by the supplier at the time of inspection. Failure to comply may cause delay in the issue of certificate of inspection and consequent delay in delivery and payment.
8. Packing, Marking and Painting :
A. The stores shall be despatched by the supplier adequately packed in appropriate

packing which should be suitable for sea and inland carriage and ensure complete

safety of goods from any kind of damage in transport both on sea and land and all

equipment should be properly lubricated.
B. Each package shall contain packing list in English. Each packing shall bear the

following marking in English, in indelible paint:
(i) Address of the Ultimate Consignee (ii) Address of the Interim Consignee, if any (iii) Name of Railway Station for ultimate and interim consignee, (iv) Supplier's name (v) Name of Equipment (vi) Railway Station from where despatched (vii) Purchase Order No. & Date (viii) Package Number (ix) Gross Weight in Kg (x) Net Weight in Kg. (xi) Outer Dimension in Cms. (xii) TOP' 'Do NOT TURN OVER' 'HANDLE WITH CARE' etc.
The package shall indicate the centre of gravity with a red vertical line, wherever required, together with marking for slings.
The package which cannot be so marked shall have metal tags with the above marking on them.
As far as possible, size of packings shall remain within the permissible limit allowed by the Indian Railways. If this is not possible, timely information will be given and necessary over dimension sanction obtained.
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9. Security Deposit :
The successful tenderer shall be required to furnish security deposit equal to 5% of the value of  the contract within 7 days from the date of intimation of the acceptance of Purchase Order for due and   proper fulfilment of the contract. The security deposit is to be deposited in the form of unconditional irrevocable bank guarantee from a Nationalised Bank (if from any other bank the bank guarantee should   be duly countersigned by State Bank/Reserve Bank). The bank guarantee should remain valid till completion of supplies.
10. Despatch Instructions :
Despatches of stores will be arranged by Public Tariff rates. In case of FOR Station of Despatch stores shall be booked at full wagon rates whenever available and by the most economical route or by most economical tariff available. Failure to do so will render the supplier liable for any avoidable expenditure caused to the BUYER.
11. Assembly, after sales service and training :
IF required by the BUYER the supplier shall be fully responsible for the assembly of the equipment at destination site and completeness of the machinery from the angle of its end use.

The supplier shall provide necessary "After Sales Service" and also impart training to the Consignee's staff in the operation and maintenance of the equipment free of cost to the satisfaction of the consignee. Furthermore, all tools and plants particularly heavy cranes, which are generally used as well as semi-skilled and unskilled labour for the assembly of such machinery will be provided by the BUYER free of cost to the supplier with consumable stores, like fuel, oil, lubricants, battery acids, cotton waste, grease etc., free of cost for the purpose of starting the machines, testing and putting them into good working order.
12. Respect of Delivery Date :
The time and delivery date as agreed to between the BUYER and Supplier shall be the essence of the contract. No variation shall be permitted, except with prior authorisation in writing from the Buyer. Goods should be delivered securely packed and in good order and conditions at the place and within the time specified for their delivery.
13. Penalty for late deliveries :
The time and date of delivery of stores, materials, equipment as agreed to shall be deemed to be the essence of the contract. In case of delay in execution of the order beyond the date of delivery as agreed to for any reason, the BUYER shall recover from the supplier as penalty a sum equivalent to 0.5% of the value of the entire contract for every week of delay or part thereof limited to an aggregate of 5%.

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14. Risk Purchase on Default
In case of default on the part of the supplier to supply all the stores or part thereof covered by the contract upto the standard/specifications within the contractual delivery period stipulated in the contract, the BUYER shall have the right to purchase such stores or other of similar description at the risk and cost of the supplier. However, supplier shall be liable to pay penalty under clause 13 above for resultant delay.
15. Delay due to force majeure
If any time during the continuance of the contract the performance in whole or part by either party on any obligation under the contract shall be prevented or delayed by reason of any war, hostility,  explosions, epidemics, quarantine restrictions, or other acts of God, then provided, notice of the happening of any such event is given by either party to the other within twenty one days from the date  of occurrence thereof, neither party shall be reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance and delay in performance and deliveries under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the Chairman and Managing Director, EPI, New Delhi as to whether the deliveries so resumed shall be final and binding on both the parties. In case Force Majeure Condition persists for a period exceeding sixty (60) days, either party may at its option terminate the contract.

BUYER shall be at liberty to take over from the supplier at a price to be fixed by the Chairman and Managing Director, EPI, New Delhi which shall be the final, all unused, undamaged and acceptable material, bought out components and stores in course of manufacture in the possession of the supplier at the time of such termination or portion thereof as the BUYER may deem fit.
16. Rejection, Removal of Rejected Goods and Replacement
In case the testing and inspection at any stage by inspectors reveal that the equipment, material and workmanship do not comply with the specifications and requirements, the same shall be removed by the Supplier at his/its own expenses and risk within the time allowed by the BUYER. The BUYER shall be at liberty to dispose of such rejected goods in such manner as he may think appropriate, in the event the supplier fails to remove the rejected goods within the period as aforesaid.

All expenses incurred by the BUYER for such disposal shall be to the account of the supplier. The freight paid by the BUYER, if any, on the inward journey of the rejected material shall be reimbursed by the supplier to the BUYER before the rejected materials are removed by the Supplier. The supplier will have to proceed with the replacement of that equipment or part of equipment without claiming any extra payment if so required by the BUYER. The time taken for replacement in such event will not be added to the contractual delivery period.

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17. Warranty
The supplier shall warrant that every material/plant, machinery and equipment to be supplied be new and free from all defects and faults in design, material, workmanship and manufacture and shall be of the highest quality.
The items should be consistent with the established, recognised or stipulated standards for material of the type usually used for the purpose and in full conformity with the specifications and drawings or samples, if any. Equipment offered must be capable, during operation, of withstanding extreme dusty, wet, humid and sultry conditions. The warranty shall continue not withstanding inspection, payment, acceptance of tendered equipment and shall expire except in respect of complaints notified to supplier prior to such date within 12 months from the date of commissioning or 18 months from the date of despatch whichever is earlier.
18. Performance Guarantee
The supplier shall guarantee that any/all material used in execution of the Purchase Order shall be in strict compliance with charactesistics requirements and specifications agreed upon and that same shall be free from any defects.
The supplier shall guarantee that all material and equipment shall be repaired or replaced as the case may be at his own expense in case the same have been found to be defective in respect of material, workmanship or smooth and rated operation within a period of 12 months after the same has been put in service or 18 months from the date of despatch of last consignment, whichever is earlier. The guarantee period for the replacement parts shall be 12 months starting from the date on which the replacement parts are commissioned. Acceptance by the BUYER or his inspectors of any equipment and materials or their replacement will not relieve the supplier of his/its responsibility concerning the above guarantee.
19. Indemnity
The supplier shall at all times indemnify the BUYER against all claims which may be made in respect of stores for infringement of any right protected by patent, registration of design or trade mark. Provided always that in the event of any claim in respect of alleged breach of patent, registered designs or trade mark being made against the BUYER, the BUYER shall notify the supplier of the same and the supplier shall at his own expense either settle any such dispute or conduct any litigation that may arise therefrom.
The supplier shall not be liable for payment of any royalty, licence fee or other expenses in respect of or for making of patents or designs with respect to which he is, according to the terms of the contract, to be treated as an agent of the Government for the purpose of making use of the patent or trade mark of fulfilment of the contract.

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20. Spare Parts
The supplier shall furnish itemised and priced list of spare parts required for two years normal operation of the equipment alongwith the quotation
21. Drawings
The supplier shall furnish the general arrangements and dimensional drawings in three sets within four weeks from date of placement of order.
22. Literature of Equipment
Following literature and documents for the equipment shall be supplied in five copies each free of cost alongwith the equipment,

(a) Operator's instructions (b) Service Manual (c) Illustrated and detailed parts catalogues (d) Specifications (e) A list of service tools required for routine servicing of the equipment.
23. Arbitration
Except where otherwise provided for in the contract all questions and disputes relating to the meaning of the specifications, designs, drawings and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any other questions, claim, right matter or thing whatsoever if any, arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions, orders or any contradictions or otherwise concerning the purchase order or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment thereof shall be referred to the sole arbitration of the Chairman and Managing Director/General Manager (accepting authority) of Engineering Projects (India) Ltd. and if the Chairman and Managing Director/General Manager is unable or unwilling to act to the sole arbitration some other person shall be appointed by the Chairman and Managing Director/General Manager willing to act as such arbitrator. There will be no objection if the arbitrator so appointed is an employee of Engineering Projects (India) Ltd., and that he had to deal with matters to which the contract relates and that in the course of his duties as such he had expressed views on all or any of the matters in disputes or difference. The arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, such Chairman and Managing Director/General Manager as aforesaid at the time of such transfer, vacation of office or inability to act, shall appoint another person to act as an arbitrator in accordance with the terms of the contract. Such person shall be entitled to proceed with the reference from the stage at which it was left by his predecessor. It is also a term of this contract that no person other than a person appointed by such Chairman and Managing Director/General Manager as aforesaid should act as arbitrator and if for any reason, that is not possible, the matter is not to be referred to arbitration at all.
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Cases where the amount of award in claim is Rs. 50,000/- (Rupees fifty thousand only) and above, the arbitrator shall give reasons for the award.
Subject as aforesaid the provisions of the arbitration act 1940 or any statutory modification or re-enactment thereof and the rules made thereunder and for time being in force shall apply to the arbitration proceedings under this clause.
It is a term of the contract that the party invoking arbitration shall specify the disputes or dispute to be referred to arbitration under this clause together with the amount or amounts claimed in respect of each such dispute.
The arbitrator may from time to time with consent of the parties enlarge the time, for making and publishing the award.
The work under the contract shall, if reasonably possible continue during the arbitration proceedings.
The arbitrator shall be deemed to have entered on the reference on the date he issues notice to both the parties fixing the date of the first hearing.
The arbitrator shall give a separate award in respect of each disputes or difference referred to him.
The avenue of arbitration shall be such place as maybe fixed by the Arbitrator in his sole discretion.
The award of the arbitrator shall be final, conclusive and binding on all parties to the contract.
24. Court Jurisdiction
Disputes of any nature that may arise in connection with the execution of the contract shall be subjected to the jurisdiction of courts situated in Delhi/New Delhi only.
--------------------------

Format No: EPI/MMD/F-07


Annexure – IV

Check List for Evaluation & Selection of Suppliers / Vendors



1. Name
2. Address
3. Contact Person
4. Proprietor
5. a) Phone Nos.

b) Fax Nos.
6. Items / Products
7. Manufacturer

Distributor

Dealer

Stockist
8. Facilities Available
a) Testing Facilities In House Through External Agency

i) For Incoming materials

ii) For In process

iii) For Final Product
b) Can Issue Test Certificate Yes No


  1. Details of Manufacturing Facilities




  1. Products being manufactured

(Product Catalogues)
9. Annual Turn Over
10. Wether ISO 9000 certified or not
11. Wether IS certified or not
……..2
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12. Reference list of important customers during last five years
13. Ability to give after sales service
14. Sample sent or not
To Incharge MMD Signature of Vendor / Supplier

EPI Name

Designation

Date

For use in EPI



Data has been collected over phone verbally.

Signature of person collecting data

Evaluation & Review


Yes No

Reviewed the details of vendor
Product is suitable
If Yes basis
Sample checked
Specification checked
Suppliers details reviewed
Enjoys goodwill / reputation
Testing facilities adequate

Enquiries from customers

of sub suppliers
Past performance with EPI

Approved Reviewed
Signature Signature

1

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