How to configure timeGuardian/QuickBooks for direct integration




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NameHow to configure timeGuardian/QuickBooks for direct integration
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HOW TO CONFIGURE TimeGuardian/QuickBooks FOR DIRECT INTEGRATION
Note: Applies to TimeGuardian version 5.x, Plus 2.x, Pro 4.x and QuickBooks 2010(or higher) as well as QuickBooks Enterprise 9(or higher).



  1. Login to QB as single user admin

  2. Go to edit > preferences

  3. Go to integrated apps

  4. Go to the company preference tab. Make sure to remove “mainunit”, if listed

  5. Then go to the bottom of the list, time/expenses

  6. Select YES for time tracking

  7. For all hourly employees that will use time guardian:

  8. Open each file in QB go to their payroll/compensation page or rate page and check the use time data box

  9. Also make sure they have an account no., this no. may also be their ID for the clock (if present)

  10. For all salaried employees that will use time guardian, just make sure they have an account no., no need for use time data box




  1. Go to time guardian

  2. Edit > setup

  3. Select QuickBooks for payroll

  4. With direct integration enabled then YES

  5. Go to the employee tab, check the sync employees

  6. File and sync

  7. You will be presented a certificate, please answer it as such

    • If the certificate above does not show, even when you’ve deleted the “mainunit” in step 3 then reinstall with repair option (if available) the following:

        • In the CD or installation files, browse to \Resources\Disk1\InstData\Windows\VM\quickbooks


To setup your payroll profile in time guardian which is located in output > payroll, follow page 9-16 / chapter 9 of the user guide. The user guide is normally in c:\TimeGuardian\docs\User-Guide.pdf.

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