Purpose of the Personnel Policy Manual 1


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BRANCH COUNTY

Personnel Policy Manual

AS AMENDED September 8, 2009


BRANCH COUNTY

31 Division Street

Coldwater, MI 49036

Phone 517-279-4301 • Fax 517-278-4130
Table of Contents
Purpose of the Personnel Policy Manual 1
Section 1. Employment Classifications 1

A. Regular Full Time Employees 2

B. Regular Part Time Employees 2

C. Casual Employees 2

D. Temporary Employees 2

E. Exempt or Nonexempt Status 2
Section 2. Employment Policies, Procedures and Requirements 2

A. Employment Policies 2

1. Employment Relations 2

2. Equal Opportunity Employer 3

3. Job Posting 3

4. Immigration Law Compliance 3

5. Hiring of Relatives 3

6. Conflict of Interest 3

7. Outside Employment 3

8. Pre-Employment Medical Exam 4

9. Employment Anniversary Date 4

10. Continuous Length of Service 4

11. Orientation 4

12. Work Schedule 4

13. Performance Evaluations 4

14. Breaks and Lunch Periods 5

B. Personnel File Procedure 5

1. Contents of the Personnel File 5

2. Inspection of the Personnel File 5

3. Personnel Data Changes 5

C. Personal Conduct Requirements 5

1. General Statement of Policy 5

2. Personal Appearance 6

3. County Phone and Fax Usage 6

4. Smoking Policy 6

5. Drugs and Alcohol in the Workplace 6

6. Sexual Harassment in the Workplace 6

7. Attendance and Punctuality at Work 6

8. Solicitation 6

9. Use of County Equipment and Vehicles 7

10. Political Activity 7

11. Department Work Rules 7

D. Employee Promotion 7

E. Employee Reclassification 7

F. Employee Transfer 7

G. Work Related Travel 7

H. Staff Development 8

Section 3. Compensation Policies 8

A. Monetary Compensation 8

1. Rate Determination 8

2. Starting Wage 8

3. Credit Transfer 8

B. Pay Periods 8

1. Schedule 8

2. Payroll Reporting Responsibility 8

C. Overtime 9

1. Compensation for Overtime 9

2. Prior Approval Requirement 9

D. Comp Time 9

1. Purpose and Eligibility 9

2. Amount Accrued 9

3. Requesting Use of Comp Time 9

4. Upon Termination 9

E. Longevity Compensation 9

1. Purpose and Eligibility 9

2. Amount Granted 10

3. Payment Schedule 10

F. Jury Service 10

1. Purpose and Eligibility 10

2. Amount Compensated 10

3. Giving Notice 10

4. Maintenance of Benefits 11

G. Deferred Compensation 11

H. Retirement Program 11
Section 4. Insurance Benefits 11

A. Health Insurance 11

1. Purpose and Eligibility 11

2. Start of Coverage 11

B. Life Insurance 11

1. Purpose and Eligibility 11

2. Accidental Death and Dismemberment Coverage 12

C. Short Term Disability Insurance 12

1. Purpose and Eligibility 12

2. Scope of the Plan 12

3. Relationship to Worker’s Compensation 12

E. Unemployment Insurance 12

F. Worker’s Compensation 12

G. FICA 12

H. COBRA Requirement 12

1. Purpose and Eligibility 12

2. Qualifying Event Defined 13

3. Payment of Costs 13
Section 5. Employee Leave Policies 13

A. Vacation Leave 13

1. Purpose and Eligibility 13

2. Amount Accrued 13

3. Start of Accrual 13

4. Vacation Leave and Leaves Without Pay 13

5. Requesting a Vacation Leave 14

6. Rate of Payout 14
7. Maximum Accrual 14

8. Upon Termination 14

B. Sick Leave 14

1. Purpose and Eligibility 14

2. Amount Accrued 14

3. Start of Accrual 14

4. Sick Leave and Leaves Without Pay 14

5. Notification of Supervisor 14

6. Absence from Work Longer than Three Days 15

7. Rate of Payout 15

8. Maximum Accrual 15

9. Upon Termination 15

C. Personal Days 15

1. Purpose and Eligibility 15

2. Amount Received 15

3. Requesting a Personal Day(s) 15

4. Rate of Payout 15

5. Failure to Use Personal Days 15

6. Upon Termination 15

D. Bereavement Leave 16

1. Purpose and Eligibility 16

2. Amount Available 16

3. Requesting Bereavement Leave 16

4. Rate of Payout 16

5. Failure to Use Emergency Leave 16

6. Upon Termination 16

E. Family and Medical Leave 16

1. Purpose and Eligibility 16

F. Educational Leave 16

1. Purpose and Eligibility 16

2. Amount Received 17

3. Requesting an Educational Leave 17

4. Rate of Payout 17

5. Suspension of Benefits 17

G. Military Leave 17

1. Purpose and Eligibility 17

2. Amount Received 17

3. Requesting Military Leave 17

4. Rate of Payout 17

5. Continuation of Benefits 17

H. Sabbatical Leave 17

1. Purpose and Eligibility 17

2. Amount Received 18

3. Requesting Sabbatical Leave 18

4. Rate of Payout 18

5. Continuation of Benefits 18

I. Voluntary Emergency Leave Bank 18

1. Purpose and Eligibility 18

2. Amount Received 18

3. Requesting a VELB 18

4. Rate of Payout 18

5. Conclusion of a VELB 19
Section 6. Holiday Policy 19

A. Holiday Pay 19

1. Purpose and Eligibility 19

2. Designated Holidays 19

3. Scheduling 19

4. Rate of Payout 19

5. Compensation for a Holiday Worked 19

Section 7. Termination Procedures 20

A. Resignation 20

B. Discharge 20

C. Progressive Discipline 21

D. Layoff 22

E. Return of County Property 22

Section 8. Grievance and Appeal Procedures 22

A. Problem Resolution Statement 22

B. Grievance and Appeal Procedures 23
Acknowledgement of Receipt and Review of

Personnel Policy Manual 24


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