Supply installation testing & commissioning of air conditioners at peroorkada factory


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HLL LIFECARE LIMITED

INFRASTRUCTURE DEVELOPMENT DIVISION

TENDER DOCUMENT


SUPPLY INSTALLATION TESTING & COMMISSIONING OF AIR CONDITIONERS AT PEROORKADA FACTORY

TENDER NO. HLL/ID/13/21
MARCH – 2013



INDEX

SL.NO

DETAILS

PAGE

1

Notice Inviting Tender

3

2

Eligibility Criteria

6

3

Tender (Form HLL. W - 8)

7

4

Integrity Pact

11

5

Proforma of Schedules A to F

19




Additional Conditions

25

6

Proforma







i) Proforma for Agreement

ii) BG for EMD

iii) BG for Performance Security

iv) Affidavit

26

28

30

32

7

iv) Guarantee To Be Executed By The Contractor For Removal Of Defects After Completion In Respect Of Water Supply And Sanitary Installations

33

8

v) Guarantee Bond To Be Executed By The Contractor For Water Proofing Treatment

For Basement/Terrace/Toilets

34

9

Clauses of Contract

35

10

Safety Code

76

11

Model Rules for protection of health & sanitary arrangements

81

12

Contractor’s Labor Regulations

88

13

Form of Registers

95

14

Additional Conditions Additional & Particular Specifications

111

15

Technical Specifications

122

16

List of Approved Makes For HVAC

134

17

Vendor creation template

135

18

Bill of Quantities

136





HLL LIFECARE LIMITED

(A Government of India Enterprise)
NOTICE INVITING TENDER

Item rate tenders are invited by HLL Lifecare Ltd from reputed manufacturers satisfying the eligibility conditions for the work of Supply, Testing and commissioning of Air Conditioning system for Recreation club at PFT.


  1. The estimated cost of the work is Rs. 23,51,593.00/- (Rupees Twenty Three Lakhs Fifty One thousand Five Hundred and Ninety Three only). This estimate is however, is given merely as a rough guide.




  1. Agreement shall be drawn with the successful tenderer and the entire tender document, shall form part of the contract.




  1. The time allowed for carrying out the work will be 4 months from the date of handing over of the site




  1. The Tender documents can be downloaded from the HLL web site www.lifecarehll.com from 14.03.2013 onwards and the cost of tender document of Rs.1560/- (Rupees One thousand Five hundred and sixty only) shall be submitted along with the tender in the form of DD taken in favour of HLL Lifecare Limited payable at Thiruvananthapuram. The tenderer should submit all the essential documents as per the eligibility criteria in the tender document and get it approved at the time of submission of tender. The tender of eligible bidders only be opened on the date of opening.




  1. Tenders, which should be placed in sealed envelope, with the name of the work and due date written on the envelopes, will be received by the Deputy General Manager (Technical), HLL Lifecare Limited, “Adarsh”, Vettamukku, T.C.6/1718(1), Thirumala PO, Thiruvananthapuram- 695006 or his authorized representative up to 3.00 pm on 26.03.2013 and will be opened by him or his authorized representative in this office the same day at 3.30 pm.




  1. Earnest Money of Rs 47,032/- in the form of a Demand Draft or Fixed Deposit Receipt of any scheduled bank or State Bank of India and its associates issued in favour of HLL Lifecare Ltd, Thiruvananthapuram, which should be placed in a separate sealed cover marked “Earnest Money” shall be submitted along with the tenders.




  1. The contractor shall be required to deposit an amount equal to 5% of the tendered value of the work as performance guarantee in the form of an irrevocable bank guarantee of any scheduled bank or State Bank of India in accordance with the form prescribed or in the form of Fixed Deposit Receipt etc within 30 days of issue of letter of indent / acceptance.




  1. HLL Lifecare Ltd does not bind itself to accept the lowest or any other tender and reserves to itself the authority to reject any or all the tenders received without assigning any reason. All tenders in which any of the prescribed condition is not fulfilled or with any condition including conditional rebate shall be summarily rejected.




  1. “The evaluation of the Price Bid shall however be governed by the Purchase Preference Policy of the Government for products and services of Central Public Sector Enterprises”.




  1. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the contractors who resort to canvassing will be liable for rejection.




  1. HLL Lifecare Ltd does not bind itself to accept the whole or any part of the tender. The tenderer shall be bound to perform the contract at the rates quoted.


The firm or contractor shall not be permitted to tender for work in case his near relative (s) (directly recruited or on deputation in HLL Lifecare Ltd) is/are posted in any capacity either as non-executive or executive employee. The contractor shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relative to any executive employee/ gazetted officer in HLL Lifecare Ltd.


  1. No Engineer of Gazetted rank or other Gazetted Officer employed in engineering or administrative duties in an Engineering Department of the Government of India/State Government or PSU’s is allowed to work as a contractor for a period of two years after his retirement from Govt. service, without previous permission of the Govt. of India or State Government or PSU’s as the case may be in writing. This contract is liable to be cancelled if either the contractor or any of his employees is found any time to be such a person who had not obtained the permission of the Govt. of India/State Government or PSU’s as aforesaid before submission of the tender or engagement in the contractor’s service.




  1. The tender for the work shall remain open for acceptance for a period of 120 days from the date of opening of the tenders. If any tenderer withdraws his tender before the said period or issue of letter of acceptance/indent, whichever is earlier, or, makes any modifications in the terms and conditions of the tender which are not acceptable to HLL Lifecare Ltd, then HLL Lifecare Ltd shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said earnest money as aforesaid.




  1. This Notice Inviting Tender shall form a part of the Contract Document. In accordance with clause 1 of the contract, the letter of intent/acceptance shall be issued first in favour of the successful Tenderer. After submission of the performance guarantee, the letter for commencement of work shall be issued. The contract shall be deemed to have come into effect on issue of communication of acceptance of the tender. On such communication of acceptance, the successful Tenderer/Contractor shall, within 30 days from such date, formally sign the agreement consisting of: -


a) The Notice Inviting Tender, all the documents including additional conditions, specifications and drawings, forming part of the tender, and, as issued at the time of invitation of tender and acceptance there of together with any correspondence leading there to.
b) Agreement signed on non-judicial stamp paper as per Proforma annexed to the tender document.

The successful tenderer shall submit the work programme barchart with milestones along with weightage for each activity within 10 days of letter of intent / acceptance before signing of contract agreement.


Deputy General Manager (Technical)

HLL Lifecare Limited.

ANNEXURE
ELIGIBILITY CRITERIA



  1. Approved Make:



AC Condensing Outdoor Units/

Ductable Units /Split AC - Blue star/Voltas/Carrier/Hitachi/ ETA/Daikin/Samsung/O’General


  1. Contractor should be Manufacturers


  1. The applicant should be a registered contractor of Central/State Government OR Central/State Autonomous Body OR Central/State PSUs.




  1. The applicant shall have the eligibility criteria and experience as follows.




Experience in similar work during last 5 years ending last day of the month of February 2013

Three similar works of value 40% or more of the estimated cost of work

Or

Two similar works of value 60% or more of the estimated cost of work

Or

One similar work of value 80% or more of the estimated cost of work

  1. The applicant should submit documentary evidences of the above at the time of submission of tender.



The tenderer should submit all the essential documents as per the eligibility criteria in the tender document and get it approved at the time of submission of tender. The tender of eligible bidders only be opened on the date of opening.


HLL W – 8

HLL LIFECARE LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)


Adarsh” TC – 6/1717(1)

Vettamukku, Thirumala P.O.

Thiruvananthapuram – 695 006


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