Annual maintenance contract for maintenance of machine tools / equipment / lighting

ANNUAL MAINTENANCE CONTRACT FOR MAINTENANCE OF MACHINE TOOLS / EQUIPMENT / LIGHTING TENDER NOTICE NO.: HY/M&S/10-RS/AM/08-09/AMC/0309/1 dt.09-03-2009 BHARAT HEAVY ELECTRICALS LIMITED RAMACHANDRAPURAM :: HYDERABAD – 502032 M & S, F & P, CW & HR DIVISION 10-REPAIR SHOP, AIR-CONDITIONING Phone No.: 040--23185083 Fax No.: 040–23020185 email : ramapra@bhelhyd.co.in TENDER NOTICE NO. HY/M&S/10-RS/AM/08-09/AMC/0309/1 Date : 09-03-2009 Name & Address of the firm : …………………………………… …………………………………… …………………………………… …………………………………… …………………………………… Tender in two parts (Techno-commercial & Price Bid) will be received by the undersigned in sealed cover from the contractors satisfying the prequalification requirements. The following should be legibly written on the cover -- tender notice number, tender date, name of the work, due date of opening, techno-commercial bid or price bid on top of cover. Tenders will be opened at 13.30 hrs on the due date in the presence of bidders or their authorized representatives in BHEL, Ramachandrapuram, Hyderabad. Tender documents (23 pages) may be downloaded from BHEL website : http://www.bhel.com. Tenderers are requested to sign and put seal on all pages of tender documents and submit. 1. Name of work : Annual Maintenance Contract for Maintenance of machine tools / Equipment / Lighting (except shop floor roof lighting) in 207-Tool Room & 210-Spares Manufacturing Centre and electrical maintenance of 07-Annexe and Central Guaging Centre buildings for two years period as per scope of work, terms & conditions enclosed Earnest Money Deposit : Rs. 60,000/- Contract period : Two years(2nd year continuation based on 1st year’s performance) 4. Last date of receipt of : 30.03.2009 upto 13.00 Hrs. tenders 5. Date and time of opening : 30.03.2009, 13.30 Hrs. (techno-commercial bid only) of tenders for BHARAT HEAVY ELECTRICAS LIMITED (K.RAMA PRASAD) Dy. GENERAL MANAGER (M&S) 10-REPAIR SHOP, A.C. PRE-QUALIFICATION REQUIREMENTS (Proofs to be enclosed for verification) : All the following conditions are to be satisfied by the bidder. Documentary proof is to be enclosed with techno-commercial bid satisfying all these conditions. In case the bidder fails to enclose the same, his offer will be rejected. Sn Pre-qualification requirement Contractor Remarks 1. The party must have at least 3 years experience in the last 5 years ending 28.02.2009 in executing Annual Maintenance Contracts of machine tools of light and / or above category (Copies of work orders and work completion certificates / final bills should be submitted as proof for verification). List of the customers along with respective contracting officer’s addresses (including phone no. and e-mail Id) for whom AMC was executed shall be enclosed to the offer for verification. OR The party must be a reputed Machine tool Builder / Reconditioner of light and / or above category with at least 3 years experience in the last 5 years ending 28.02.2009 in this field (Copies of work orders and work completion certificates / final bills should be submitted as proof for verification). List of the customers along with respective contracting officer’s addresses (including phone no. and e-mail Id) for whom machines were built / reconditioned shall be enclosed to the offer for verification. 2. Average Annual financial turnover during the last 3 years ending 31st March 2008 should be at least Rs.7.00 lakhs (Balance sheet / P&L statements to be enclosed). 3. The above experience of having successfully completed similar works should be either of the following : - Two similar completed works each costing not less than Rs.3.5 lakhs. Or b) One similar completed work costing not less than Rs.7.0 lakhs. Similar works definition : The above experience of Rebuilding / Reconditioning / AMC should be on light and / or above category machines of type mentioned below (minimum requirement). a) Centre lathes of swing over bed 410 mm and between centres of 1000 mm, like LB-20 of HMT make and milling machines of table size 1350 x 350 mm, like M2V of HMT make Machines with hydraulics like SFW surface grinder of HMT make (table size 1000 x 250 mm) Special Purpose Machines like (ZSTZ) Gear grinding m/c (Max. work dia. 500 mm) of WMW make. Medium machines like SK-12 vertical lathe of table dia.1200 mm, Radial drills like VR-6 of drilling capacity 60 mm (in steel), HJ8A Single column planer (table size 700 x 2500 mm) EMD Payment : An amount of Rs.60,000/- (Rupees Sixty thousands only) towards EMD shall be Deposited in cash at BHEL Cash office or by way of Demand Draft / Bankers cheque drawn in the name of M/S Bharat Heavy Electricals Limited payable at Hyderabad and shall be enclosed to the tender bid. No other means of payment will be accepted, no interest on EMD will be payable. Cash office timings: 09.30 AM to 11.30 AM & 1.30 PM to 3.30 PM TENDERING PROCEDURE Tenders may be dropped on or before the due date & Time in the M&S Tender box kept in 02-Annexe (Ground floor), M&S (P&C Section) of BHEL, R.C.Puram, Hyderabad – 502 032 The bids shall be submitted in two parts. Techno-commercial bid. 2. Price Bid 1. Techno-commercial Bid : The envelop shall contain the Techno-commercial Bid as per the enclosed technical bid pro-forma with relevant documents like copies of ESI, PF code, PAN No., Service Tax Regn. No., TIN No., Experience, turnover, (IT Returns along with Profit & Loss account copies duly certified by chartered accountant for the 3 previous years to meet turnover point) and EMD. The envelop shall be super scribed “Techno-commercial bid -------------- (name of work)”. 2. The second envelope shall contain only the price bid to be quoted. Any other information in the price bid shall not be considered and the quotation is likely to be rejected. Price bid document shall be signed by the bidder at the bottom of the page. The envelope shall be sealed and super scribed “Price Bid ---------------------- ( name of work)”. Both the above two envelopes shall be kept in another sealed cover. The cover shall be super-scribed with “Quotation for ----------------- ( name of work )” and shall be addressed to Sri C.Suresh Kumar, Sr.Dy.Gen.Manager (M&S) / 10-RS, FP&D, A.C., 02-Annexe (Ground Floor), Bharat Heavy Electricals Limited, Ramachandrapuram, Hyderabad – 502032 to reach at or before 13.00 hrs on the due date and it should also contain Bidder address, Tender No. & due date. BHEL is not responsible for any postal delay. The bids will be opened in BHEL, R.C.Puram Hyderabad- 502032 on tender due date at 13.30 hrs in presence of those bidders who choose to be present. Date of Reverse Auction for price finalisation will be intimated after techno-commercial suitability. The techno-commercial bid consists of technical schedule requiring documentary proof. In case the party has not satisfied all the conditions along with documentary proof, the bid will be rejected. Bids received mixed with both technical & Price bid documents without individual envelope will be rejected. BHARAT HEAVY ELECTRICAS LIMITED RAMACHANDRAPURAM :: HYDERABAD-502 032 M & S, F & P, CW & HR DIVISION 10-REPAIR SHOP, AIR-CONDITIONING

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