Minutes of the May 20, 2013


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Minutes of the May 20, 2013

Gilmore City Council Meeting
The Gilmore City Council met in regular session on May 20, 2013 at the Gilmore City Hall. Mayor Putter Jergens called the meeting to order at 6:30 pm. Council members present were: Johnson, Dickey, Davis, Smith, Hoover
Hoover moved, seconded by Dickey, to approve the consent agenda as follows:

  • Approval of the Agenda

  • Monthly Clerk’s Report

  • Minutes of the April 8th, 2012 Council Meeting.

  • Claims for April and May bills to be allowed for May 2013 payment.

Fire Department is responsible for payment to the Pocahontas Record Democrat for the ad for the Omelet Brunch.

Vote: Ayes- Dickey, Smith, Davis, Johnson Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Kelly Evans, Civil Engineer from I & S Group, addressed the council. Mr. Evans gave an update on the Sanitary Sewer Project. Mr. Evans also introduced some options for sewer rate increases that will be needed to help pay for the sewer project. Council decided on the lowest increase of $7.50 per connection. Hoover made the motion, seconded by Dickey.

Vote: Ayes- Dickey, Davis, Smith, Johnson Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Dickey made the motion to open Public Hearing regarding the Budget Amendment. Johnson seconded.

Vote: Ayes- Johnson, Davis, Smith, Hoover Nays- 0 Abstain- 0 Absent- 0 Motion Carried
No public comments.
Hoover made the motion to close Public Hearing, seconded by Davis.

Vote: Ayes- Davis, Smith, Johnson, Dickey Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Dickey motioned to approve Resolution 2013-07 Budget Amendment for FY 2013. Smith seconded.

Vote: Ayes- Smith, Hoover, Johnson, Davis Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Hoover motioned to approve Resolution 2013-06 to destroy certain city records. These records have been maintained for a period of 5 years in accordance with the Record Retention Manual. Davis seconded.

Vote: Ayes- Davis, Smith, Johnson, Dickey Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Johnson motioned to approve Ordinance 2013-02 Regulating Demolition of Explosives in Gilmore City. Hoover seconded.

Vote: Ayes- Hoover, Smith, Davis, Dickey Nays- 0 Abstain- 0 Absent- 0 Motion Carried
The 2nd and 3rd readings of Ordinance 2013-02 were waived. Dickey motioned, seconded by Johnson.

Vote: Ayes- Johnson, Davis, Smith, Hoover Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Dickey motioned to approve Building Permit #530 for construction and placement of a wood deck at 307 SE D Ave. pending inspection by the PWD. Hoover seconded.

Vote: Ayes- Hoover, Smith, Davis, Johnson Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Council discussed the property at 108 NW 2nd St. Property found to be a nuisance and in violation of city ordinances. City Clerk is to contact the city attorney to have nuisance letter sent with a deadline in accordance with the city ordinances. If the nuisance is not abated by the deadline the city will then take further action to abate. Dickey so moved, seconded by Johnson.

Vote: Ayes- Johnson, Davis, Smith, Hoover Nays- 0 Abstain- 0 Absent- 0 Motion Carried
After comparison of the bids, Schoon Tree Service was chosen to drop 2 and trim 1 tree in the city’s ROW. The city PWD is to do the cleanup. Johnson so moved, seconded by Hoover.

Vote: Ayes- Hoover, Smith, Davis, Dickey Nays- 0 Abstain- 0 Absent- 0 Motion Carried
After discussion, Johnson moved to retain the city’s blue tractor and fix the old simplicity mower for use rather than purchase a new mower that does not have the features and attachments of the blue tractor. Smith seconded.

Vote: Ayes- Smith, Davis, Dickey, Hoover Nays- 0 Abstain- 0 Absent- 0 Motion Carried

Hoover motioned to appoint Angie Kritzer as a Library Trustee to take the place of Dick Rydstrom. Dickey seconded.

Vote: Ayes- Dickey, Johnson, Davis, Smith Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Johnson made the motion to increase the monthly wage of the City Hall’s cleaning position from $50 per month to $80 per month. Hours for the position are approximately 2 hours per week totaling 10 per month. Hoover seconded.

Vote: Ayes- Hoover, Smith, Davis, Dickey Nays- 0 Abstain- 0 Absent- 0 Motion Carried
Installation of a time clock in city hall was tabled for further information. Majority of council did not find it necessary. However, it was proposed that it may be instrumental in Worker’s Compensation claims. Clerk to research more information. Hoover motioned to table, seconded by Dickey.

Vote: Ayes- Dickey, Davis, Johnson, Smith Nays- 0 Abstain- 0 Absent- 0 Motion Carried
COMMUNICATIONS:

  • Public Works Dept. Supt, Nick Knowles, discussed the need for rock and clarification on which alleys and streets need said rock. The mayor had previously agreed to show Nick which alleys were still in use to decide where the rock should be place other than for the obvious places. Nick also discussed the mapping of water corp. stops in the city. At Simms residence, a sapling tree is growing too close to the corp. stop and will cause a problem with tree roots in the future. Simms are to be sent a letter regarding the removal of the sapling from its current location.

PWD Knowles also gave an update on an inspection of the WW treatment lagoons done by the IDNR. There are some mechanical components that will need to be purchased and installed, along with some repair that will need to be done.

  • City Clerk asked for clarification on sick pay for regular part time personnel. City Attorney will need to be consulted.

  • Fire Dept. will be doing some bid letting for the generator project in the near future.

  • Ambulance: 2 out of 4 persons taking the EMT course have passed their practicals and will continue on to the state final exam. The remaining 2 will retake practical exams during the next available testing period.


PUBLIC COMMENTS:

There is a concern that the storm drains need to be cleaned.
Hoover motioned, seconded by Smith, to adjourn this session at 8:10 p.m. and to schedule Monday, June 10th, 2013 at 6:30 PM, as the date and time for the next regular meeting of the Gilmore City Council.

Vote: Ayes- Smith, Davis, Dickey, Johnson Nays- 0 Abstain- 0 Absent- 0 Motion Carried


_________________________________

Putter Jergens, Mayor
ATTEST




Chris McKee, City Clerk


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