1 Purpose and Scope of the Manual 6


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Appendix 4


CHART OF ACCOUNTS





No.

Name



















1000

Assets







1100

Fixed Assets

4943

Project Salary recovery/contb

1101

Land & Buildings

4948

Other project recovery

1102

Motor Vehicles

4949

Total Project Recoveries

1103

Office Equipment

4950

Branch levies

1104

Office Furniture/fittings

4952

Bank Interest

1105

Computer equipment

4955

Dividend Income

1109

Total Fixed Assets

4956

Other Investment Income

1110

Accumulated Depreciation

4957

Grants & Donations

1111

Depreciation-Land & Buildings

4958

Profit-Disposal of Assets

1112

Depreciation-Motor Vehicles

4959

Project Funding

1113

Depreciation-Office Equipment

4960

Other income

1114

Depreciation-Furn/fittings

4970

Fund raising

1115

Depreciation-Computer equip

4971

Golf Tournament

1119

Total Accum.Depreciation

4972

Gala Night

1120

Net Fixed Assets

4978

Other Fund Raising Events

1121

Investments

4979

Total Fund Raising

1125

Investments

4999

Total Income

1129

Total Investments

5000

Expenses

1200

Current Assets

5010

Shelter & Constrn Expenses

1201

Petty Cash Kshs

5011

Tents,Tarpaulins,Pl. Sheeting

1400

Bank accounts

5012

Other Shelter/constn Materials

1420

Administration current a/c

5019

Total Shelter/Constrn expenses

1421

Administration Savings a/c

5100

Clothing and textile expenses

1422

Projects Current A/c

5101

Blankets,matresses etc

1423

Projects Savings A/c

5102

Mosquito nets

1424

Investments A/c

5108

Clothing materials+related

1425

Income genetration a/c

5109

Total Clothing and textile exp

1429

Total Bank accounts

5933

Vehicles maintenance/repairs

1440

Staff Debtors

5935

Vehicles insurance costs

1441

Salary Advances

5936

Vehicle road licences

1442

Staff Loans

5938

Vehicles other costs

1443

Working advances / Imprests

5939

Total Transport costs

1449

Total Employee Advances

5931

Transport hire

1450

Account receivables

5932

Vehicles Fuel costs

1451

Branch levies/Others

6310

Training/workshop costs

1452

Rent receivables

6311

Course fees

1453

Sale of cards

6312

Training materials

1454

First Aid Income

6313

Workshop venue cost

1455

Project Recoveries

6314

Facilitators fees

1456

Project Fundings

6315

Other Training/Workshop costs

1457

Prepayments

6319

Total Training/workshop costs

1458

Projects - Inter Account

6320

IEC Materials

1459

Total Account receivables

6321

IEC Materials

1490

Branch Advances

6329

Total IEC Materials

1493

Project related advances

6600

Personnel costs

1495

Other Advances

6601

Salaries & wages

1499

Total Branch Advances

6602

staff medical scheme

1600

Inventory

6603

Staff training

1602

Office supplies

6604

staff Pension+NSSF

1604

Relief items

6605

staff recruitment

1606

Resale items

6606

Staff insurance

1608

Other inventory

6607

Payment to casuals

1609

Total Inventory

6608

other personnel related costs

1699

Total Current ASSETS

6609

Total Personnel Costs

1999

Total ASSETS

6610

Volunteer Incentives

2000

Liabilities

6611

Volunteer Allowances

2001

Current Liabilities

6619

Total Volunteer incentives

2010

Accounts Payable

7000

Travel costs

2011

Creditors

7001

International travel

2012

Other payables /Accruals

7002

Intl Travel per diem+accom

2015

Branch Payables

7003

Intl Travel visas

2019

Total Accounts Payable

7004

Intl Travel insurance

2100

Personnel Payables

7006

Local travel costs

2101

PAYE

7008

Local perdiem+accom

2102

NSSF

7019

Total Travel costs

2103

NHIF

7020

IGA Expenses

2104

Provident Fund

7021

Card Expenses

2105

Cooperative

7028

Other IGA Expenses

2106

Personnel others

7029

Total IGA Expenses

2107

Kerec Union

7100

Printing & Stationery

2108

Net Salaries Payable

7101

Printing

2109

Total personnel Payables

7102

Stationery & related Supplies

2300

Inter-Project Payable

7103

Brochures/newsletters, reports

2301

Inter-Project payables

7109

Total Printing & Stationery

2399

Total Inter-project payable

7120

PR Activities

2999

Total Current Liabilities

7121

Events

3000

Reserves

7122

Materials

3110

Revaluation Reserve

7123

Advertisements

3210

General Fund

7128

Other PR related costs+

3211

Special reserve







3212

Capital reserve

7129

Total PR Activities

3599

Total Reserves

7200

Publications

3999

TOTAL LIABILITIES

7201

Books

4000

Income and Expenditure

7202

Subscriptions

4900

Income

7203

Newspapers

4910

Rental income

7204

Other publication costs

4920

Sale of Cards

7209

Total Publications

4930

First Aid income

7711

Golf Tournament expenses

4931

Commercial FirstAid Trainning

7712

Gala Night expenses

4932

Sale of first aid manuals

7718

Other Fund Raising Expenses

4933

Sale of First Aid Kits

7719

Total Fundraising expenses

4939

Total First Aid income

8000

Branch Support Expenses

4940

Project Recoveries

8001

Local travel & Per diem

4941

Project Admin Recovery

8002

Volunteer Incentives

4942

Project Mileage Recovery

8003

Other Misc. expenses



















8999

Total Expenses







9999

Net Deficit/ Surplus















1   ...   5   6   7   8   9   10   11   12   ...   16

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