’s decision. You are required to submit detailed proposal according to the rfp to reach the address given below no later than [


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Section 2 Instructions to Vendors



Request for Proposal


for
HR Software

Procurement Reference No: CSAIL-QB-2018-0209
Issued on: July 06, 2018

Deadline for Questions: 12:00 July 10, 2018

Deadline for Proposals: 17:30 July 15, 2018
Proprietary and confidential

Table of Contents


Section 1. Letter of Invitation 1

Section 2. Instructions to Vendors 3

Instructions to Vendors 4

Instructions to Vendors – Data Sheet 12

Section 3. Technical Proposal - Standard Forms 15

Section 4. Financial Proposal - Standard Forms 27

Section 5. Terms of Reference 31

Section 6. Confidentiality Agreement 35

Section 7. Integrity Compliance 46



Section 1. Letter of Invitation



[Procurement Reference No.: …..]

[ Location and Date]
[Name and Address of Vendor]

Dear Sir/Madam
1. The [Insert name of Company] invites proposals to provide the following consulting services: [insert: name of consulting services assignment]. More details on the services are provided in the Terms of Reference.
2. A firm will be selected under [Selection Method] and procedures described in this RFP, in accordance with the policies and procedures in the [insert company name].
4. The RFP includes the following documents:

Section 1 - Letter of Invitation1

Section 2 - Instructions to Vendors (including Data Sheet)2

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5- Terms of Reference 3

Section 6-Agreement

Section 7 - Integrity Compliance
5. [Insert the company name] reserves the right to reject any or all bids and to annul the bidding process any time without assigning any reason, and without thereby incurring any liability to any bidder (s) or any obligation to inform the bidder (s) of the grounds for [Insert the company name]’s decision.
You are required to submit detailed proposal according to the RFP to reach the address given below no later than [12:00] hours (Pakistan Time) on July 15, 2018. Proposals received after the above deadline shall not be accepted and hence would be returned unopened. Proposals can be delivered in writing by facsimile or by E-mail.

Name of Focal Person

Position

Name of the company

Address

Telephone

Fax

Email

Yours sincerely,

[Signature]

[Name]

[Title]

[Company Name]

Section 2. Instructions to Vendors




1. Introduction 4

Proposal Validity 4

2. Clarification and Amendment of RFP Documents 5

3. Preparation of Proposals 5

Technical Proposal Format and Content 5

Financial Proposals 6

Taxes 6

4. Submission, Receipt, and Opening of Proposals 6

5. Proposal Evaluation 7

Evaluation of Technical Proposals 7

Financial Proposals for QBS 8

Evaluation of Financial Proposals (only for QCBS, FBS, and LCS) 8

6. Negotiations 8

Technical negotiations 8

Financial negotiations 9

Availability of Professional staff/experts 9

Conclusion of the negotiations 9

7. Award of Contract 9

8. Confidentiality 10

9. Intellectual Property 10

10. Fraudulent Practices 11


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