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Updated February 16th, 2014



Constitution & Bylaws

of the

Phi Lambda Chapter

Phi Mu Fraternity

West Chester University

West Chester, Pennsylvania

Adopted by Chapter on October 6, 2008

CONSTITUTION
ARTICLE I - NAME

The name of this collegiate chapter of Phi Mu Fraternity shall be Phi Lambda Chapter at West Chester University.
Article II – Establishment

The establishment of the collegiate chapter of Phi Mu Fraternity at West Chester University in West Chester, Pennsylvania shall be April 15, 2000.

ARTICLE III - PURPOSE

The purpose of the Phi Lambda Chapter shall be to encourage and promote the purposes and ideal of Phi Mu Fraternity on this campus, and to function by the rules in the

National Fraternity’s Constitution and Bylaws and Standing Rules and Procedures* and Phi Lambda’s Constitution and Bylaws and Code of Standards.
Article IV - Membership

Any woman who regularly attends West Chester University, who has high moral and social standards and who has never been a member of any other National Panhellenic Conference Organization, shall be eligible for membership in this chapter regardless of her race, religion, or ethnic background.

ARTICLE V – Place of Business

The details and routine business of the Phi Lambda Chapter and, its permanent records will be kept, the location of which shall be determined from time to time by the Executive Committee. The expenses shall be paid from the chapter’s general operating budget.

ARTICLE VI – AMENDMENTS

The Bylaws of the Phi Lambda Chapter may be amended by a two-thirds (2/3) vote of the members in good standing (as defined in the Bylaws) of this chapter at any Formal Business meeting of the chapter, with notice of the proposed amendments given no later than at the previous Formal Business meeting.

Bylaws

Article I – Selection for Membership and Initiation

Section 1: Membership

  1. Collegiate Membership

    1. Definition: A collegiate member is any initiated member who is a student at West Chester University and who is either a full-time undergraduate student, or is a full-time graduate student who has chosen, with the approval of the collegiate chapter, to retain collegiate status. The definition of full-time undergraduate status, as determined by West Chester University, is 12, or more credit hours per semester. Any exception to any provision in this paragraph requires the approval of the Area Officer.

    2. Good Standing. A collegiate members shall be considered to be in good standing if she:

      1. Pays her national dues

      2. Fulfills all her financial and scholastic obligations to the chapter

        1. Fulfilling financial obligations entails paying both national and chapter fees and dues by their due date (Article III, Section 2, C).

        2. Fulfilling scholastic obligations entails maintaining a cumulative GPA of 2.6 (Article I, Section 4, C).

      3. Conducts herself in accordance with the laws of Phi Mu Fraternity.

      4. Is not on disciplinary probation to the Fraternity or West Chester University.

    3. Interim Collegiate Membership Status. This is a special status which may be granted for one semester, quarter or term to a member who is in good standing (Article I, Section 1., A.2) for one or more of the following reasons:

      1. Personal Health Problem

      2. Personal or Family Emergency

      3. Off-Campus Degree Requirements

Permission of the Area Officer is required, after approval by two-thirds (2/3) vote of the chapter members in good standing (Article I, Section 1, A.2), as well as approval of the Chapter Adviser. A member who has been granted ICMS status shall be responsible for all national financial obligations during the period of her interim status. Additional ICMS requirements and procedures can be found in the Standing Rules and Procedures of Phi Lambda.

    1. Alumna Status: A married collegiate member may choose to assume alumna status. A fifth or sixth-year senior may apply for alumna status.




    1. Transfer and Affiliation. A collegiate member in good standing with her previous chapter who transfers to West Chester University shall affiliate with Phi Lambda as soon as she has completed one semester or quarter on the new campus and her Grade Point Average (GPA) equals or exceeds the Chapter scholarship standard (2.6).

      1. Any exception to these provisions requires the approval of the Area Officer.

      2. Affiliation may be set aside by the unanimous vote of the National Executive Committee of the receipt of a petition from the Chapter or the member involved.

  1. Eligibility for Membership. Any woman shall be eligible for membership in Phi Lambda, provide the following conditions are met:

    1. She is a full-time undergraduate or graduate student at West Chester University (Article I, Section 1.A.1).

    2. She has high moral and social standards.

    3. She is not on academic or disciplinary probation at West Chester University.

    4. She has never been a member of any other National Panhellenic Conference Fraternity.

    5. She has not made a pledge within the preceding year to any other National Panhellenic Conference Fraternity at West Chester University.

    6. She has met one of the following requirements:

      1. Has been endorsed by a Phi Mu alumnae chapter or an individual alumna, such endorsement, to have been sent voluntarily or upon request to the collegiate chapter concerned.

      2. In the absence of such endorsement from an alumnae chapter or an individual alumna, the chapter membership selection board composed of the Phi Lambda’s president, membership director, reference chairman, Chapter Adviser, and Chapter Membership Adviser, shall be empowered to make a membership endorsement by unanimous vote.

      3. A refusal to endorse from any of the above may be appealed to the National Executive Committee upon a three-fourths (¾) vote of the members of the chapter in good standing (Article I, Section 1, A.2).

    7. If she previously attended another college or university where a Phi Mu chapter of the Fraternity is located, whether as an unaffiliated student, a current provisional member of Phi Mu, or a woman whose pledge to Phi Mu has expired, she must have the endorsement of the majority of the members in good standing in that chapter and of the Advisory Council of Phi Lambda.

      1. In the case of a current provisional member or a woman whose pledge has expired, a statement that all chapter financial obligations have been fulfilled must be included in the endorsement.

      2. Refusal of endorsement by the chapter or by the Advisory Council of Phi Lambda may be appealed to Phi Lambda’s Area officer.

  2. Selection for Provisional Membership

    1. Any woman eligible for membership under Section 1.B of this Article, shall be selected from membership by the use of the approved scoring system. Only collegiate members in good standing (Article I, Section 1, A.2) may score prospective members.

    2. A copy of the chapter’s entire Bid List shall be retained by Phi Lambda’s Chapter Adviser and/or membership Adviser at the time it is prepared and shall be kept on file for one year.

  3. Provisional Members

    1. Formal Pledging. Any woman selected for and accepting membership shall before initiation be formally pledged to the Fraternity by use of the prescribed service in the Ritual. Formal pledging shall occur within two weeks after acceptance of membership and any exceptions require the permission of the Area officer.

    2. Definition of a Provisional Member. After formal pledging and prior to initiation, the member-elect shall have the same status of a provisional member and shall be instructed as prescribed by the Provisional Member Manual of the Fraternity.

    3. Expired Pledgeship. The pledge to membership and provisional member status ends one (1) calendar year from the date of formal pledging.

    4. Renewal of Pledges. Phi Lambda may only renew a pledge with the permission of the Area officer. The request must be supported by a majority vote of the members of Phi Lambda in good standing (Article I, Section 1.A.2), and by the written recommendation of the Chapter Adviser.

    5. Broken pledges.

      1. A pledge to provisional membership may be broken as set forth in Article II, Section 1.A and Article II, Section 2.C.

      2. Phi pins and any material pertaining to Phi Mu Fraternity must be returned to the chapter at the time of breaking the pledge.

    6. Transfer. A pledge to membership automatically expires if the provisional member transfers to another college or university prior to be initiated. The former provisional member may then be considered once again eligible for membership on her new campus under the stipulations in Section 1.B of this article.

    7. Good Standing. A provisional member is considered in good standing if she:

      1. has met all financial and scholastic obligations

      2. conducts herself in accordance with the laws of Phi Mu Fraternity

      3. is not under any disciplinary probation to the Fraternity or to West Chester University.

  4. Initiation

    1. Initiation of a Prospective Collegiate Member

      1. Requirements for Initiation. The prospective collegiate members shall:

        1. Be a full time undergraduate or graduate student with scholastic standing at least equal to the minimum requirements of West Chester University (2.5). Any exception requires the approval of the Area officer.

        2. Be required to be initiated at the first initiation after eligibility has been established. Any exception requires the approval of the Area officer.

        3. Have fulfilled all financial and other obligations to the Fraternity and the chapter shall have secured an initiation release from the Executive Office.

        4. Be in good standing with the Fraternity and with West Chester University

( Article I, Section 1.D.7).

      1. Chapter Initiation.

        1. No chapter shall hold three initiations per year, except by special permission of the Area officer.

        2. In order to be allowed to initiate any prospective member, a chapter must have met all current national financial obligations and have filed all required reports.

      2. Oath of Allegiance. Each initiate, immediately after initiation, shall memorize the Oath of Allegiance to Phi Mu Fraternity (as stated in the Ritual).

Section 2: Chapter Officers

  1. Chapter Officers

    1. Elective Officers

      1. The elective officers are:

        1. President

        2. Vice President

        3. Treasurer

        4. Membership Director

        5. Provisional Member Director

        6. Panhellenic Representative

        7. Secretary(ies)

        8. Philanthropy Chairperson

        9. Social Chairperson

        10. Academic Excellence Chairperson

      2. Upon recommendation of the Phi Lambda Executive Committee, a vote of two-thirds (2/3) of Phi Lambda’s members in good standing (Article I, Section 1, A.2) may create additional elective officer positions. Such positions require the approval of the Chapter Adviser and the Area officer. Once approved, an additional elective officer position shall exist until Phi Lambda votes to delete it from the chapter Bylaws.

      3. The elective officers of the Phi Lambda shall comprise the Chapter Executive Committee and they alone shall vote at Chapter Executive Committee meetings.

    2. Appointive Officers. These officers are appointed by the President and confirmed by a majority vote of the Chapter Executive Committee.

      1. The Appointive Officers are:

        1. Alternate Panhellenic Delegate

        2. Alumnae Liaison

        3. Assistant Treasurer

        4. Chaplain

        5. Doorkeeper

        6. Historian

        7. Parliamentarian

        8. Reporter

        9. Risk Management Educator

        10. Web Administrator

        11. Assistant Membership Director

        12. Assistant Phi Director

        13. Assistant Philanthropy Chairperson

        14. Assistant Social Chairperson

      2. Letters of interest for specific appointive officers may be submitted by an interested member to the President (or President-Elect) for consideration of their appointment to that office. If a member chooses to submit a letter, this letter is due seven (7) days after either formal elections (in December) or after announcement of the position’s vacancy.

      3. Upon recommendation of the Phi Lambda Executive Committee, a vote of two-thirds (2/3) of Phi Lambda’s members in good standing (Article I, Section 1, A.2) may create additional appointive officer positions. Such positions require the approval of the Chapter Adviser and the Area officer. Once approved, an additional elective officer position shall exist until Phi Lambda votes to delete it from the Chapter Bylaws.

    3. Appointive Chairs. These officers are appointed by the President and confirmed by a majority vote of the Chapter Executive Committee.

      1. The Appointive Chairs are:

        1. Campus Activities

        2. Fraternity Information

        3. Intramurals

        4. Nominating (formerly Slating)

        5. Public Relations

        6. Reference

        7. Ritual

        8. Scholarship

        9. Sisterhood Development (formerly Standards)

        10. Inspiration

        11. Picture Representative

        12. Community Service

          1. List does not include Philanthropic Activities and Social Chair Positions, as Phi Lambda has elected to make these elective officers.

      2. Upon recommendation of the Phi Lambda Executive Committee, a vote of two-thirds (2/3) of Phi Lambda’s members in good standing (Article I, Section 1, A.2) may create additional appointive officer positions. Such positions require the approval of the Chapter Adviser and the Area officer. Once approved, an additional elective officer position shall exist until Phi Lambda votes to delete it from the chapter Bylaws.

    4. Qualification for Office

      1. To be eligible for elective office, a collegiate member must be in good standing (Article I, Section 1, A.2) with a cumulative GPA of at least 2.7 at the time of elections and must be an initiated member for at least two semesters or three quarters. See additional qualification requirements for specific qualifications in Section 2.A.4.c. Any exception requires the approval of the Chapter Adviser.

      2. To remain in office, all elective officers must be in good standing (Article I, Section 1, A.2), at the end of each semester. Any exception requires the approval of the Chapter Adviser.

      3. Specific officers

        1. President - Must have been on the Phi Lambda Executive Committee for one year.

        2. Vice President – Must have served on the Executive Committee for one year. If an interested party has not served on Executive Committee for one year, they may still be considered if:

          1. They have served as an appointed officer or chair for one year, and

          2. Submitted a letter to the nominating committee expressing their interest in the position, and
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