Section 1- greater Rockford Baseball League Mission Statement




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Greater Rockford Baseball League

GRBL

2013 Operating Rules

Updated





Greater Rockford Baseball League

P.O. Box 1754

Rockford, IL 6110-0254

www.GRBL.org
GRBL Local Rules and Policies
Section 1- Greater Rockford Baseball League Mission Statement………………..

Section 2- Organization and Operating Procedure…………………………………

Section 3- Greater Rockford Baseball League Constitution……………………….

ARTICLE I: Name…………………………………………………………………….

ARTICLE II: Objectives……………………………………………………………….

ARTICLE III: Affiliation………………………………………………………………..

ARTICLE IV: Site or Principle Operations………………………………………………

ARTICLE V: Governance…………………………………………………………….

ARTICLE VI: Membership……………………………………………………………..

ARTICLE VII: Officers………………………………………………………………….

ARTICLE VIII: Meetings and Quorum………………………………………………….

ARTICLE IX: Committees………………………………………………………………

ARTICLE X: Amendments………………………………………………………………..

ARTICLE XI: Financial Policy…………………………………………………………..

Financial Decisions and Disbursement of Funds……………………………………...

Annual budget preparation and financial reporting……………………………………

Registration Fees……………………………………………………………………….

Refunds…………………………………………………………………………………

Returned checks………………………………………………………………………..

ARTICLE XII: Dissolution………………………………………………………………

ARTICLE XIII: Miscellaneous……………………………………………………………

Section 4- Greater Rockford Baseball League Bylaws

ARTICLE I: Meetings and Voting ………………………………………………….

ARTICLE II: Election of Officers..………………………………………………….

ARTICLE III: Board of Directors…………………………………………………..

ARTICLE IV: Player Eligibility………………………………………………………

League age for each Division……………………………………………………..

Pitch count restrictions and days of rest………………………………………….

ARTICLE V: Procedures for Application for Coaches and Volunteers ……………….

ARTICLE VI: Coaches……………………………………………………………..

Selection……………………………………………………………………………

Responsibilities……………………………………………………………………..

ARTICLE VII: Umpires………………………………………………………………….

ARTICLE VIII: The Code of Conduct………………………………………………….

ARTICLE IX: Disciplinary Action………………………………………………………

ARTICLE X: Local Rules………………………………………………………………..

ARTICLE XI: Draft Rules…………………………………………………………..

ARTICLE XII: Parliamentary Authority ……………………………………………

ARTICLE XIII: Order of Business……………………………………………………

ARTICLE XIV: Financial Accountability …………………………………………..

ARTICLE XV: Conflicts of Interest………………………………………………..

ARTICLE XVI: Game Protests Procedures ……………………………………………

ARTICLE XVII: Game Forfeits……………………………………………………

ARTICLE XVIII: Game Stoppage.

ARTICLE XIX: Proposed Calendar of Events……………………………………………..

ARTICLE XX: Amendments

Section 5-Code of Conduct ……………………………………………………

Section 5-Code of Ethics…………………………………………………………….

Section7- Board of Directors Code of Conduct………………………………………

Section 11- Parliamentary Procedures for Meetings………………………………….

MISSION STATEMENT OF BABE RUTH LEAGUE, INC
The Babe Ruth Baseball/Softball program, using regulation competitive baseball and softball rules, teaches skills, mental and physical development, a respect for the rules of the game, and basic ideals of sportsmanship and fair play. In all aspects, Babe Ruth League, Inc. is committed to providing our participants the very best educational, sports experience possible. It is our fundamental belief that every child with a desire to play baseball or softball be afforded that opportunity. www.baberuthleague.org



GREATER ROCKFORD BASEBALL LEAGUE

LOCAL RULES AND POLICIES


Section 1 – MISSION STATEMENT

For over two decades, the Greater Rockford Baseball League has provided children the opportunity to participate in fun, healthy, and positive baseball programs. Emphasizing sportsmanship, development of fundamental skills and having fun, GRBL believes that all children should get to play regardless of their skill level. Every child plays in every game and bats every time through the order, so all players are given the opportunity to participate while they develop at their own rate.
The GRBL strives to provide opportunities for personal growth and development of youth athletes of all skill levels while reinforcing positive attitudes, self-confidence, self-esteem and the ability to excel both on and off the field to grow to become good, decent and trustworthy adult citizens.
The purpose of Greater Rockford Baseball (GRBL) is to implant in our youth the ideals of sportsmanship, honesty, loyalty, courage, and respect for leadership, with the ultimate goal of helping children to become good and decent citizens.

Section 2 - ORGANIZATION AND OPERATING PROCEDURE

The Board of Directors of the Greater Rockford Baseball League and all officers shall operate this League according to the Official Regulations and Playing Rules of Babe Ruth BASEBALL, INC. The recommendations and policies of the Babe Ruth BASEBALL, INC. Operating Manual shall be implemented to the fullest extent in the best interests of all boys and girls playing within our League. These recommendations, regulations, rules and policies are the product of decades of experience with Babe Ruth Baseball and assure that the best interests of all involved are upheld and maintained.
Greater Rockford Baseball League (GRBL) is a 501(c) 3 nonprofit organization and a proud member of the Babe Ruth Baseball Organization. GRBL provides recreational and competitive summer baseball opportunities for youth ages 4 through 15. GRBL is a frugal non-profit organization, funded by player registration fees, donations from individuals and businesses, and corporate sponsorships. 100% of the money raised is spent directly on baseball activities. Expenses include uniforms, baseball equipment, umpire fees, field maintenance, capital improvements and insurance.

Section 3 - Greater Rockford Baseball League Constitution

The GRBL Constitution is constructed in a manner intended to conform to the operating regulations and playing rules of Babe Ruth Baseball League, Inc. GRBL is a charted component of Babe Ruth Baseball League and intends to continue as such.
ARTICLE I: Name

1.1 This organization shall be known as the Greater Rockford Baseball League, hereafter referred to as the “GRBL”. The mailing address shall be P.O. Box 1754, Rockford, IL 6110-0254. The web address shall be GRBL.org

ARTICLE II: Objectives

2.1 The objective and sole purpose for which this league is established is to provide a structured, instructional and competitive baseball program for youths age 4 – 15 in the Greater Rockford area, which yields a positive experience in an environment that emphasizes sportsmanship, fair play, physical and mental well-being, teamwork, baseball skills development, community involvement and volunteerism, and the development of good citizens and positive role models for the community.  It is understood by all members of GRBL that the primary considerations for all actions taken and programs offered, is the welfare of the participants and to insure a positive experience for all participants. GRBL will strive to provide all athletes a positive environment where all skill levels are welcome.

2.2 To achieve this purpose, GRBL will develop, organize and operate a youth baseball program in affiliation with the Babe Ruth League, Inc., GRBL will conduct its activities in strict conformity with and pursuant to the principles, rules and regulations enunciated by said Babe Ruth Inc.

2.3 Coaches and parents are reminded that the program offered by GRBL is first and foremost a game for the players. However, everyone should recognize that part of playing a competitive sport is the desire to win which we believe enhances the quality of the play and can go hand in hand with the other positive aspects of the League. Nonetheless, the emphasis on winning must be tempered by GRBL's overall concern for the physical and mental welfare of all its' players. Accordingly, GRBL will not condone a "Winning is Everything" philosophy, and any coach who employs this philosophy will be subject to disciplinary procedures outlined in Article IX, of the Bylaws. In addition, GRBL has A “Zero Tolerance” policy and will not tolerate the mistreatment of players, umpires or volunteers by player, coach or spectator. These types of negative actions are also subject to disciplinary procedures as determined by the GRBL Board of Directors.


ARTICLE III: Affiliation

3.1 The GRBL shall be affiliated with Babe Ruth League, Inc., a New Jersey corporation, and shall be governed by and shall comply with the principles, rules and regulations enunciated and decreed by Babe Ruth League, Inc.
ARTICLE IV: Site of Principle Operations

4.1 GRBL shall conduct its baseball operations at Talcott-Page Park, a facility within the Rockford, IL Park District. GRBL’s membership lies principally within the established geographic confines of Rockford, Illinois. GRBL's site of principle baseball operations, if deemed necessary and appropriate, may extend or limit the geographic area of operations but only as provided and authorized by the Babe Ruth League, Inc., State, or Regional Headquarters and only upon a majority vote by the Board of Directors. At present, GRBL geographic boundaries are defined as any child 4 - 15 Year-olds that live in the geographical boundaries of Winnebago and Boone Counties.
ARTICLE V: Governance
5.1 The government of the League shall be under the direct supervision of the Executive Committee and the Board of Directors. The Greater Rockford Baseball League shall adopt and abide by the requirements and guidelines established by the Constitution and Bylaws of the GRBL. Changes, additions and deletions to the requirements and guidelines set forth herein may only be made by amendment and only in accordance with the protocols set forth herein.

5.2 All rules governing the playing of baseball, the legality of players, and related questions shall be in accordance with Local Rules as first priority, Rules and Regulations of Babe Ruth Baseball League, Inc. as second priority and third priority shall be given to the rules and regulations as specified in the current edition of the “Official Baseball Rules.”

5.3 Board of Directors: All activities, policies and business affairs of the GRBL shall be managed under the direction of the Board of Directors, herein after referred to as "The Board".  The officers of the Board of Directors, acting as a Board, are responsible for making and enforcing the necessary rules and regulations to govern the activities within the scope of authority of the GRBL. To be an officer on the Board of Directors, an individual must first qualify for membership as specified in Article VI Section 6.1 and Article VII Section 7.7. The GRBL may establish local rules as appropriate to the GRBL however, no rule, regulation or policy established by the Board shall be contrary to the rules and regulations promulgated by Babe Ruth League, Inc., or by the State or echelons of Babe Ruth League, Inc., to which the GRBL is subject. 

ARTICLE VI: Membership

6.1 Any citizen residing within the geographic confines of the GRBL as described in Article IV, or who is actively engaged in activities directly supporting the betterment of the GRBL is considered a member of the GRBL. The member is entitled to vote at the GRBL’s annual election for its Board of Directors provided said individual is not actively engaged in the promotion and/or operation of any other baseball program with interest in conflict with the GRBL and has met the criteria set forth in Article VII, Section 7.7. Members are entitled to attend meetings of the GRBL and may voice his views regarding an issue during any of those meetings prior to a vote by the Board of Directors on the issue under discussion. This policy withstanding, GRBL Board will occasionally conduct "closed" meetings, at which only presently seated GRBL Board members will attend. Such closed meetings will be held for purposes of regular and post season coach selections, player and coach discipline, or as otherwise determined by the GRBL Board President. Every member of the GRBL is eligible to be considered for a position on the Board of Directors during the annual elections of the Board as described in Article V.

6.2 Membership to the GRBL will be defined as:

  1. League Members: Membership in the league shall be extended to all those persons serving the league in a coaching, umpiring, administrative or volunteer of any capacity, including those serving as Board Members. Membership will include parents of current players (a current player is defined as a child of correct league age who has filed proper paperwork and paid the required fee for the present year) Membership shall continue until the end of the present year.

  2. Playing Members: Playing members shall consist of baseball players properly registered with the GRBL. A youth becomes a registered member within the program by verification of age and residence within league boundaries, through the registration process set forth by GRBL. Each participating player shall pay a registration fee determined by the GRBL. The Board shall set fee prior to registration each year. These fees shall be sufficient to enable the league to meet its basic financial obligations, though fundraising may also be required. For those players not able to pay the registration fee, the Board will provide alternatives as stated but not limited to scholarships or partial scholarships parents would be expected to volunteer in support of the league.


ARTICLE VII: Officers

7.1 The Government of the League shall be under the direct supervision of the Executive Committee and the Board of Directors. The Board of Directors shall be those persons elected by the members of the League at the annual meeting for the terms and/ or manner provided for in the Bylaws of the League.

7.2 In recognition of the general powers of the Board of Directors exercised by virtue of their office, they shall have the power to purchase or otherwise acquire for the League any property, right or privilege which the League is authorized to acquire by the League Membership, at such a price or consideration upon such terms as the Board of Directors may deem expedient and as is approved by vote of the league membership; to appoint or remove or suspend subordinate agents or volunteers and to determine if their duties; who shall be authorized, on behalf of the of the League, to sign bills, notices receipts, acceptances, endorsements, checks, releases, contracts, and any other instruments; to delegate any of the powers of the Board of Directors to any standing committee, special committee or any officer or agent of the League, with any powers as the Board of Directors may see fit to grant and to generally do all such lawful acts and take actions that may be necessary and proper.

7.3 Composition of the Board of Directors: The Board of Directors shall include up to five (5) league officers, known as the Executive Committee, and up to nine (10) league officers. Each member of the Board of Directors shall have one vote. The President will vote only in cases of a tie and will preside over all Board activities:

Executive Committee consists of the following:

  1. President

  2. Vice-President

  3. Safety Officer

  4. Secretary

  5. Treasurer

The board also consists of the following:

  1. Junior Division Director

  2. Majors Division Director

  3. Minors Division Director 

  4. Machine Pitch Division Director

  5. T-Ball Division Director

  6. Umpire and Chief

  7. Members at Large (3)

7.4 To be an officer on the Board of Directors, an individual must first qualify for membership as specified in Section 4.1 and Section 7.7.

7.5 Duties and responsibilities: The duties and responsibilities of the individual officers of the Board are as set forth in Attachment I. Modifications to the composition of the voting membership of the Board shall be made only upon majority vote of the duly elected Board sitting at the time the modification is proposed. The management of all affairs and business of the GRBL shall be vested in the GRBL Board of Directors.  

  1. The Board shall be responsible for the proper handling of all affairs in dealing with the participants within the GRBL. Board members must maintain a professional demeanor at all times, especially when dealing potentially emotional issues. Board members are prohibited from acting in an official capacity, in matters that affects a team they are coaching or a division they are coaching in, unless it is approved by a vote of 2/3 of quorum of Board members present. Any deviation from generally accepted procedures will be brought to the attention of the Board for action. The Board will investigate using all available means and decide upon a course of action within thirty (30) days. The Board may choose to discipline by suspension, dismissal or some other means, any party found guilty of infractions of any rules, policies or guidelines of GRBL. The full Board will be the final appeal for all matters involving discipline. Final disposition of these matters will be reported to the membership at the next scheduled meeting.

  2. The GRBL President will oversee the preparation of an annual budget and present that budget to the full Board by December 1st of each calendar year. A budget committee may be created for this purpose. The Board shall establish and maintain bank accounts for the management of all league funds. All funds collected in the name of the GRBL will be deposited in a timely manner. Financial obligations will not be incurred in the name of the GRBL without the consent of the Board.

  3. The Board will establish a calendar of events for the forthcoming season(s) by the date of the December Board meeting. This calendar will be a general framework for scheduling purchases, tryouts, practices, games, fundraisers, and special events.

  4. The Board will be responsible for appointing all coaches for all teams within the GRBL. All operations positions should be filled with individuals who subscribe to the objectives of the GRBL set forth in Article II.

  5. The Organization’s fiscal year shall consist of twelve months, which shall run from October 1st through September 30th.

7.6 Change in composition of the Board of Directors: In September of each year, the then sitting Board of Directors shall review the composition of the Board and, by majority vote, modify the composition of the Board as deemed appropriate to best serve the needs of the GRBL.

7.7 Election and Term of Office for the Board of Directors: The Board of Directors, as described in Section 5.3, shall be elected on an annual basis for a term of one year beginning right after the elections in September. Members to the Board will be elected based on a majority vote of the membership in attendance with each member having one vote. A year is determined from the date of the last annual election. This election shall take place at the Annual Meeting of each year. In order to vote, a member should be present at the October meeting. In lieu of being present, the qualified member may vote by write-in proxy vote.  To be valid, a proxy vote must be in writing, signed and dated by the qualified member, and submitted to the Board President prior to the annual election. During the August and September meetings of the Board of Directors, the Board shall, through available local media and other appropriate means, solicit candidates from the membership for consideration as officers of the Board. Eligible members interested in being considered for a position on the Board, shall communicate their interest in writing to the Board during this time period.
7.8 Vacancies: If any vacancy occurs in the Board of Directors for any reason, the vacancy shall be filled by a majority vote of the remaining members at any regular meeting or any special meeting called for that purpose.
7.9 Removal of Officers of the Board of Directors: Failure of a Board member to attend at least 6 regular meetings or special meetings during the 12 month term of office shall be cause for that officer’s removal, at the discretion of the Board. A Board member may also be removed if they fail to maintain an active role in Board matters and activities. Specific criteria are: Voting on all motions, actively participating in all League activities and assisting with park operations during the season. At the time of removal, which requires a vote of two-thirds of the Board, the Board may take action to re-elect a new officer pursuant to Article 7.8
ARTICLE VIII: Meetings and Quorum

8.1 Annual Meetings: The annual meeting of the GRBL shall be held during the month of September of each year for the purpose of electing the Board of Directors. The Board of Directors will be elected by the membership in the manner set forth in Article V.

8.2 The President of the Board will call to order and start all meetings

8.3 The Secretary, or another member of the Executive Committee, shall call the roll at each meeting and shall maintain attendance records.

8.4 The Secretary will be responsible for taking meeting minutes and publishing them in a timely manner.

8.5 Regular Meetings: At a minimum, regular meetings of the Board of Directors will take place on a monthly basis, or as deemed necessary by the President, or upon the request of at least four (4) members of the Board at any time. Regular meetings shall be open to all members of the GRBL and interested general public.

8.6 Special Meetings: Special meetings may be called by the President as necessary provided the Secretary shall give reasonable notice of such meetings to all Officers. Notice shall include the specific purpose for which the meeting is being held. Matters not included in the stated purpose of such special meetings shall not be acted upon during that meeting.

8.7 Board Decisions: All matters concerning the policies of the GRBL shall be decided at a duly constituted Board meeting, by a majority vote of the Board, and upon proper motion.

8.8 Quorum: Fifty percent (50%) or a majority of the seated board members present for a meeting shall constitute a quorum at any meeting and the majority vote of those present shall govern on the resolution of an issue.

8.9 Rules of Order: Robert’s Rules of Order shall govern the proceedings of all meetings except where they may conflict with the Constitution and by-laws of the GRBL.
ARTICLE IX: Committees

9.1 The Board of Directors may appoint a Concession Manager, a Rules Committee, Coaches Committee, Fundraising Committee, Audit Committee, Tournament Committee, Sponsorship Committee and any other committees / appointees necessary for the successful operation of the League.

9.2 Committees must have two-thirds (2/3) of the members present at a meeting to constitute a quorum for the purpose of conducting League business.

9.3 Appointees shall serve in their capacity for the term of the present Executive Board, not to exceed one year, but may be reappointed by the current Board of Directors.

9.4 All offices and positions are strictly on a volunteer basis with the exception of the umpires.
Article X: Amendments

10.1 The constitution and Bylaws and any other document of this organization may be amended by a two-thirds majority vote of a quorum of the Board officers present. If a Board member cannot be present, then his or her vote must in be writing for their vote to count. A copy of any constitutional or bylaw amendment must be delivered or verbalized to each Board Member at least 1 week prior to a meeting, for its consideration. It is also recommended that any major amendments have input from league members.

Major Amendments would be but not limited to:

  1. League Affiliation

  2. Election procedures

  3. Terms of office

Supplemental and local rules may be amended as required by a simple majority vote when the need arises, provided there is a quorum. However major changes in the Supplemental & Local Rules should also use this same guideline of informing not only Board Members but also League members at least one week prior to get proper input.

Major changes in Supplemental Rules would be but not limited to:

  1. Changing the draft policy or keeping teams together.

  2. Changing base paths and pitching distances from previous year.

  3. The exclusive use of wood bats

  4. Any issues that affect player safety or “Fair Play”

Changes in the By-Laws to the “Time line Guide” and Board Position Duties do not require a special vote or quorum.
ARTICLE XI: Financial Policy

11.1 Financial Decisions and Disbursement of Funds: All matters pertaining to the finances of the GRBL including disbursement of funds will be decided by the Board of Directors, bearing the responsibility to conduct the financial affairs of the league in a sound business-like manner.

11.2 All funds of the GRBL shall be placed in a league treasury and no funds shall be dispersed in a manner that provides an advantage to one regular season team over another. However, an individual or corporation may choose to sponsor a team or league.

11.3 The Executive Committee of the Board of Directors shall institute policy relative to the preparation and acceptance of an annual budget, and periodic and annual presentation of financial reports of the League.

11.4 Registration fees will be set by the Board on an annual basis depending on the needs of the league. Fees will be established based on the expenses of the league but will be kept to the minimum possible. Cases in which it is demonstrated that a player is unable to participate for financial reasons will receive special consideration by the Board. All league checks will be signed by a minimum of two authorized signers.

11.5 Refunds: After a player has registered and paid the registration fee, if they withdraw prior to being assigned to a team, they will automatically be granted a full refund, minus a $10 processing fee to account for the cost of registration to the league. Once a player has been assigned to a team-regardless of whether they ever practice or play a game. No refunds will be considered except in extreme circumstances and only with approval of the Board. A $25 processing fee will automatically be deducted.

11.6 Returned checks: Any check paid to the league that is returned by the bank is subject to a $25 returned check fee in addition to any charges incurred by the GRBL.
ARTICLE XII: Dissolution

12.1 In the event of dissolution, it is the responsibility of the board to vote on the motion of dissolution. A two thirds majority is required for the motion of dissolution to pass. Once the motion has been passed, the board must then adopt a detailed plan of dissolution to detail how debts and obligations will be paid or satisfied, and how and to whom any remaining assets will be distributed. Additionally, the board must file an Articles of Dissolution with the Illinois Secretary of State.

Article XIII – Miscellaneous

13.1 Any actions not covered in the Constitution and Bylaws or the Greater Rockford Baseball League local rulebook deemed detrimental to the objectives of the League, will be handled on a case by case basis by the Executive Board. Any member is entitled to a hearing before any disciplinary action is considered to put the member in bad standing.
Section 4 – Greater Rockford Baseball League BYLAWS
Article I: Meetings and Voting

1.1 The membership of the League shall hold an annual meeting prior to September 30th. Notice of time and place of such annual meeting shall be made known to the membership of the League in the calendars handed out at registration.

1.1.1 Nomination and Election procedures: The outgoing President will chair the annual meeting. This meeting will be publicized in the local newspaper, by mailer, by email, on the league website or all four methods. All league members in good standing will have the opportunity to nominate or be nominated for all Board positions. Nominees must accept the nomination in order to be added to the ballot. Elections shall be held by ballot. If there is but one nominee for any office, the ballot for that position may be dispensed with. All league members present at the meeting, and in good standing with the league, shall have a voting right.

1.2 Terms The term of each official shall begin at the September board meeting after being elected and shall run for one year until the next September meeting is held.

1.3 Special meetings of the League membership may be called by the President, or by three or more members of the Board of Directors.

1.4 The presence of not less than 3 members eligible to vote shall be required to constitute a quorum for the transaction of business at any special or annual meeting of the League.

1.5 At each annual or special meeting of the League every eligible member present shall be entitled to vote. There shall be no proxy voting. A majority of those present and eligible to vote shall be required for election and questions brought to a vote.
Article II: Election of Officers

2.1 At the meeting prior to the annual meeting, the Board of Directors shall nominate officers for the following term.

2.2 The term of the office for all officers shall be one year, which will expire annually beginning the day following the annual meeting.

2.3 All officers shall be eligible for re-election

2 4 In the event of death, resignation, or inability to perform the duties of office for any reason, or any officer, the board of Directors, by majority vote of the entire Board, shall be empowered to select a replacement for such officers who shall serve until the following annual meeting. In case of illness, resignation or death of the President, the Vice President becomes President of the unexpired term. All other position s will remain unchanged.

2.5 Any person with the desire to abide by and uphold the Leagues Constitution and Bylaws may be elected and/or appointed to any office of the Board of Directors.
Article III: Board of Directors

3.1 The Board of Directors shall include the President, Vice President, Secretary, Treasurer, Safety Officer, League Directors and Members at Large. Board members are elected annually and serve for one-year terms from October through September. Regular Board meetings are held on a date that has been agreed upon by a majority of the Board..

3.2 The Board of Directors shall meet on a monthly basis within 60 days of the general meeting at such time and place determined by the President. Special meetings of the Board may be called by the President, or by three or more Members of the Board of Directors. All Board members are expected to attend the monthly meetings. The meeting date and location will be published on the League’s website, GRBL.org

3.3 In the interest of maximum effectiveness, Board members shall strive for consistent attendance at all regularly scheduled meetings. These will be determined, by vote, at the first meeting of the elected Board in October. Any anticipated absences shall be communicated first to the President, the Vice President, or third to the Secretary. In the event of consecutive absences of regularly scheduled meetings, that member shall be asked to re-evaluate their intention to fulfill the term of their office. In the event of prolonged illness or inability to attend the meetings for personal reasons, that member shall provide a written notification to the Board specifying a date of when duties can be resumed, or the desire to resign due to inability to continue. Absences from committee meetings shall be treated separately with consideration of the number of meetings deemed necessary for that committee, distribution of responsibilities, and the urgency of the matter with which the committee is dealing.

3.4 All members of the board are required to volunteer at all league sponsored events, to promote GRBL positively within the community and to increase League visibility. Additionally, all members are to communicate information, with respect to their position, on a timely basis. 

3.5 The descriptions and responsibilities for all Board Officers are detailed in Attachment I. The detailed descriptions are reviewed annually at the first board meeting of the new Board and will be kept on file. Updates to the descriptions and responsibilities will be made as necessary, and shall be made available to newly elected Board members.
Article IV: Player Eligibility

4.1 Legal age of players for each League

  1. T-Ball ages 4 - 6 (Age as of April 30th of the year played)

  2. Machine Pitch ages 7 - 8 (Age as of April 30th of the year played)

  3. Minors ages 9 - 10 (Age as of April 30th of the year played)

  4. Majors ages 11- 12 (Age as of April 30th of the year played)

  5. Juniors ages 13 - 15 (Age as of April 30th of the year played)

4.2 Player special requests will be handled on a case by case basis and includes but is not limited to:

  1. Allowing a player to play either up or down from their assigned division

  2. Players requesting to play on a particular team or with particular player

  3. Any special accommodations for a player that requests to play a portion of the season or registers after the assigned registration deadline.

4.3 Dates of birth of participants shall be certified by birth certificates, hospital certificates, baptismal certificates, or equivalent religious or legal documents which shall be presented to a Secretary or League Director on the date of registration.

4.4 Players of proper age, whose residences determined by the principle place of residence of their parents, parent, or legal guardian, and started with Greater Rockford Baseball at any level are eligible, in case of a change of residence status out of our boundaries during the season, such a player will remain as “legal” player

4.5 A player who, having participated in the Greater Rockford Baseball from the onset of the playing experience but now has as his permanent residence outside the Greater Rockford Baseball boundaries, wishing to continue with this program, shall be considered a “legal” player

4.6 Playing “Travel” baseball during league is permitted. Any player who is carried on a team roster outside of Greater Rockford Baseball during the season will be considered an eligible player as long as they have played regular season with Greater Rockford Baseball.

4.7 For the safety of all players the following Pitch count restrictions apply

  1. Players ages 10 and under are limited to 75 pitches per day

  2. Players ages 11 – 12 are limited to 85 pitches per day

  3. Players ages 13 – 16 are limited to 95 pitches per day

4.8 Mandatory days of rest for Pitchers

  1. If a player pitches 1–20 No(0) calendar days rest must be observed

  2. If a player pitches 21–40 one (1) calendar days rest must be observed

  3. If a player pitches 41–60 Two (2) calendar days rest must be observed

  4. If a player pitches 61 or more Three (3) calendar days rest must be observed

**Note the rest period starts the day after the game played**
Article V: Procedures of Application for Coaches and Volunteers

5.1 All interested persons of these positions must be present at a designated General Meeting at which time the Guidelines for Coaches and Assistant Coaches will be presented to them by the Board of Directors. Application

to participate in these capacities must be accompanied by a signed agreement acknowledging acceptance of said Guidelines. Assignment of a team will not be made unless the above stated agreement has been signed.

5.2 Acceptance to these positions will be acknowledged by a formal announcement at a regular scheduled meeting of the Board of Directors.
Article VI: Coaches

Selection

6.1 All individuals interested in coaching a team must submit an application to the Board of Directors. All coaches are appointed by the League President and approved by the Board. Final approval of all coaches is subject to a background check. All coaches must become Regular Members of the League for the current season. There is a limit of one head coach and up to 4 assistant coaches on any one team.

6.2 Coaches are appointed and approved each year for the current season only. No coach is guaranteed to be reappointed in subsequent years.

6.3 All Board Members are allowed to coach or be an assistant coach as long as coaching does not interfere with their duties and responsibilities to the board. At no time will a Board Member be allowed to use position in an unethical manner, or will they be given any special consideration at any time.

Responsibilities

6.4 The most important responsibility of a coach is not winning games, but is the safety and welfare of the players. Coaches are also responsible for teaching their players the fundamentals of baseball, the importance of teamwork and sportsmanship.

6.4 All coaches (Includes assistant coaches) must complete the National Babe Ruth Coaching Certification Program. All certifications must be submitted to the Secretary of the Board prior to being allowed to coach.

The online course can be completed at http://www.baberuthcoaching.org.

6.5 Attendance at Coaches clinics / meetings is mandatory. Coaches must contact their League Director prior to the scheduled event and inform the Director why they are unable to attend. Failure to attend may result in a coach termination.

6.6 Coaches are responsible for understanding the following:

  1. The GRBL Code of Ethics

  2. Greater Rockford Baseball League Local rules for their League

  3. The Babe Ruth League rule book

  4. Official Rules of Baseball

  5. Pregame and Postgame procedures

  1. The home team is responsible for preparing the field for play. This includes:

    1. Installing the bases

    2. Fixing any issues on the pitching mound or home plate

    3. Chalking the batter’s boxes and foul lines

    4. Assessing the playing field to ensure there are no hazards such as broken glass or holes

  2. Each team is entitled to infield practice with the Visiting team going first and getting the field for the first half of the available time, and the Home team getting the infield for the second half of the available time

  3. The Visiting team is responsible for closing up the field if there are no later games scheduled. This includes:

    1. Putting the bases away and installing the base plugs

    2. Making any minor repairs to the batter’s box or pitcher’s mound.

    3. Notifying a board member of the League Director if there is significant damage that needs to be addressed

  1. Coaches are responsible for the equipment and first aid supplies that they are given. The Board of Directors reserves the right to bill for any lost or damaged equipment. Normal wear and tear will be considered

  2. Coaches are responsible for their player’s behavior during practices and games. This includes those players sitting in the dugout. It is recommended that each coach assign an assistant to supervise the players in the dugout.

  3. Coaches are responsible for following the GRBL Code of Conduct the GRBL Code of Ethics. Any violation of the either of the Codes could result in disciplinary action. A signed copy of the Coaches Code of Conduct must be turned into your League Director prior to the start of the baseball season.


Article VII: Umpires

7.1 Each umpire shall have the power to make decisions on violations committed at any time or during the suspension of play, until the game is over

7.2 Umpires will inspect the playing field before the game, familiarize themselves with the local rules for each League, and inspect equipment prior to each game.

7.3 Umpires will introduce themselves to each head coach prior to the game, and will go over the game rules at Home Plate

7.4 The umpire will start the game promptly at the designated start time and will notify both coaches of the game start time.

7.5 Umpires will be responsible for interpreting the rules of baseball as modified by these by-laws and the Babe Ruth rulebook. Judgment calls by umpires will not be used as grounds for a protest

7.6 Umpires will warn players and coaches the first time a player or coach makes a disparaging or insulting remark to or about an opposing player, umpire or spectator. For the second offense, the player or coach will be removed from the game. The offender will leave the grounds immediately, If the offender fails to leave the facility or continues to harass the umpire or opposing team, the umpire will declare a forfeit.

7.7 Umpires may eject any player, coach or spectator from the game, without warning, if in the umpire’s judgment, the situation warrants such action.

7.8 Any umpire, who is harassed to the point where they consider themselves in danger, has the authority to call the game immediately. All umpires have the authority to call the Police Department to break up a disturbance or restore order.

7.9 The umpire alone will have the authority to call the game due to darkness or inclement weather. Umpires will immediately suspend games at the first sign of lightning. The umpire will insure all of the relevant data is recorded, so the game can be resumed at a later date. The umpire does have the ability to confer with the Umpire in Chief or a member of the Executive Board prior to making a final decision.

7.10 Umpires are required to turn in the pitch count sheets for both teams and game results in order to be paid for the game.
Article VIII: THE CODE OF CONDUCT

8.1 The Board of Directors will be responsible for implementation and enforcement of Codes of Conduct for all GRBL Board members, Coaches and Volunteers, Players and Parents. Sportsmanship is one of the most important lessons to be taught to all children playing Baseball. Improper conduct by managers, coaches, players, parents, and spectators will not be condoned or tolerated. The Board has a zero-tolerance policy toward misconduct. All matters regarding misconduct will be referred to the Board for possible disciplinary action. Umpires form a vital part of Babe Ruth Baseball and they are to be respected. Any abuse or threats to any umpire will be treated as a serious misconduct and subject to ejection and potential removal from the League. Ejections should be rare; however they are treated very seriously. The specific guidelines of the Code of Conduct can be found in Section 5 of this manual.
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