Appendix a – outreach materials & templates outreach material and templates




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APPENDIX A – OUTREACH MATERIALS & TEMPLATES

OUTREACH MATERIAL AND TEMPLATES


The following examples of outreach material, including templates, are for use in developing and implementing a local outreach plan. There are many pieces from which to choose and not every piece will fit the needs of your community.

You are encouraged to read and review the templates and use those that will convey the most appropriate message to your citizens. The outreach material is organized according to the major Phases that occur during the life of a Risk Mapping, Assessment and Planning (Risk MAP) project in your community. In some instances in the body of the Guidebook, you will notice the same piece appears in more than one Phase.

Regarding the template material, the words in red are the places where you can customize the piece to reflect your specific community. Please review the piece and if there are certain sections that do not apply, you may delete those sections. Also, there is no requirement to use all of these pieces. Please visit www.RiskMAP6.com for the latest updates, revisions and listing of new outreach material.

This Guidebook was created to help formulate and implement the best outreach plan for your community. The information you disseminate should be consistent and accurate, ensuring stakeholders, media, public officials and property owners understand how flood risks are changing, how they may be affected, and the options they have in making more informed decisions about reducing their flood risk.

Appendix A Table of Contents

OUTREACH MATERIAL AND TEMPLATES 30

TEMPLATE: INTERNAL TALKING POINTS – DISCOVERY PHASE 33

FLOOD MAP PRODUCTION PROCESS 35

TEMPLATE: PRESS RELEASE - DISCOVERY PHASE 39

TEMPLATE: COMMUNITY’S FLOOD RISK SNAPSHOT 40

Using The Discovery Report To Help Reduce Risk 42

PRESS RELEASE – Risk identification and assessment phase 44

Stakeholder Advisory Groups 21

TEMPLATE: FACT SHEET – WHAT INSURANCE PROFESSIONALS NEED TO KNOW 23

TEMPLATE: FACT SHEET – WHAT REALTY AND LENDING PROFESSIONALS NEED TO KNOW 26

TEMPLATE: INTERNAL TALKING POINTS – RISK IDENTIFICATION & ASSESSMENT PHASE 28

TEMPLATE: MAPPING PROJECT BROCHURE – IDENTIFYING THE RISK 30

Template: Mapping Project Webpage – Risk ID & Assessment Home Page 32

Template: Mapping Project Webpage – Risk ID & Assessment Effects Page 34

Template: Mapping Project Webpage – Risk ID & Assessment Resources Page 39

Template: Press Release – Community Resilience 41

Template: Stakeholder Newsletter Article – Pre-Map Release 42

Template: Stakeholder Newsletter Article – Risk Identification & Assessment Phase 44

cOMMUNITY Open House Toolkit for Local Officials 45

Setting Up a Flood Map Open House 54

Template: Mapping Project Webpage – Regulatory Home Page 60

Template: Mapping Project Webpage – Regulatory Effects Page 62

Template: Mapping Project Webpage – Regulatory Resources Page 69

TEMPLATE: POWERPOINT PRESENTATION FOR STAKEHOLDERS 71

TEMPLATE: PUBLIC TALKING POINTS - REGULATORY PHASE 84

TEMPLATE: LETTER TO PROPERTY OWNER MAPPED INTO SFHA 88

TEMPLATE: SAMPLE LETTER TO PROPERTY OWNER MAPPED OUT OF SFHA 90

TEMPLATE: POST-PRELIMINARY FACT SHEET 92

TEMPLATE: STAKEHOLDER NEWSLETTER ARTICLE – POST-PRELIMINARY PHASE 94

TEMPLATE: MAPPING PROJECT WEBPAGE – MAINTENANCE HOME PAGE 95

TEMPLATE: MAPPING PROJECT WEBPAGE – MAINTENANCE EFFECTS PAGE 96

TEMPLATE: MAPPING PROJECT WEBPAGE – RESOURCES PAGE 103

TEMPLATE PUBLIC TALKING POINTS - MAINTENANCE PHASE 104

Template Stakeholder Newsletter – Post Effective 107
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