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Acid Test or Quick Ratio


This measures whether you could pay all your current liabilities if they came due immediately. An Acid Test Ratio of 0.90 or more is acceptable.

            1. Current Ratio


This measures the ability to pay current liabilities with current assets. A Current Ratio of 1.6 or more is acceptable.

            1. Debt Structure Ratio


This measures what portion of the liabilities is short term. A Debt Structure Ratio of less than 0.5 is acceptable.

            1. Debt-To-Asset Ratio


This measures what portion of the assets of the company has been financed. A Debt-To-Asset Ratio of less than 0.5 is acceptable.


            1. Debt-To-Equity Ratio


This measures what portion of the equity of the company has been financed. A Debt-To-Equity Ratio of less than 0.5 is acceptable.

            1. Equity Ratio


This measures what portion of the company is actually owned by the owners. An Equity Ratio of 0.5 or more is acceptable.

            1. Capital Turnover Ratio


This measures how profitably assets are used. A Capital Turnover Ratio of 1.0 or more is acceptable.
Vendors
In Childcare Professional, you can use the Vendor List to keep track of the names and addresses of all the people and companies with whom you do business.
How do I enter information about a vendor?


  • To enter information about a vendor:




  1. Select Vendors from the Accounting Menu. The Vendor List window will appear.

  2. Click on the Add button. The Modify Vendor Information window will appear.

  3. Enter the Name of the vendor.

  4. Enter the Address of the vendor.

  5. Enter the City, State and Postalcode of the vendor.

  6. Enter the Telephone number of the vendor.

  7. The Last Amount and Last Memo fields are used to store the information used in the last transaction added for this vendor. They don’t require editing.

  8. Click on the Update button.


The vendor has been added to the Vendor List. It is now ready to use in adding transactions to Childcare Professional.
Time-Space Calculator
The Time-Space Calculator is used to determine the time-space percentage that you can use for expenses that require it.
How do I calculate my time-space percentage?


  • To calculate your time-space percentage:




  1. Select Time-Space Calculator from the Accounting Menu. The Time-Space Calculator window will appear.

  2. Enter an estimate of the Actual Time your business is open or click on the + button to have Childcare Professional use the employee and child timecards to calculate the actual time your business was in use.

  3. Enter the Total Hours during the period you are using. If you are using a week, enter 168. If you are using a year, enter 8760.

  4. Enter the Actual Space used by your business.

  5. Enter the Total Space in your facility.

  6. Click on the Update button.


Childcare Professional used the figures to determine your time-space percentage. It is not ready to be used when printing reports about your income & expenses for the business.
How do I calculate the actual hours my business was in use?


  • To calculate the actual hours for the time-space calculation:




  1. If the Time-Space Calculator window is not open, Select Time-Space Calculator from the Accounting Menu. The Time-Space Calculator window will appear.

  2. Click on the + button. The Calculate Hours window will appear.

  3. Enter the Start Date for the period you want to use.

  4. Enter the End Date for the period you want to use.

  5. Click on the Calculate button.


Childcare Professional will use the employee and child timecards to determine the exact number of hours your business was in use.
Mileage
You can track mileage on multiple vehicles with Childcare Professional. Each vehicle has its own mileage log with odometer readings and mileage totals.
How do I enter a vehicle?


  • To enter a vehicle:




  1. Select Vehicles from the Accounting Menu. The Vehicle List window will appear.

  2. Click on the Add button. The Modify Vehicle Information window will appear.

  3. Enter the Name of the vehicle.

  4. Click on the Update button.


The vehicle has been setup and is ready to be used in the mileage tracking.
How do I enter mileage?


  • To enter mileage for a vehicle:




  1. If the Vehicle List window is not open, select Vehicles from the Accounting Menu. The Vehicle List window will appear.

  2. Click on the Mileage button. The Mileage Log window for that vehicle will appear.

  3. Click on the Add button. The Modify Mileage Information window will appear.

  4. Enter the Date for the mileage readings.

  5. If you want to track the odometer, enter the Start and End odometer readings. The mileage will be calculated automatically.

  6. Enter the Mileage, if necessary.

  7. Click on the Update button.


The mileage will appear on the vehicle’s mileage log and the total number of miles for the vehicle will be updated.

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